To develop and maintain an effective financial and administrative management system for the PREVENT SGBV project and its sub partners which complies with World Vision Policies & Procedures, EU regulations and the Generally Accepted Accounting Principles. Provide effective oversight of the Program Management Unit’s accounting, administration, Information Technology and human resources supporting the successful implementation of the PREVENT S&GBV Project.
Areas of Responsibility:
Grant Budgeting
- Budget development in LEAP format - ensuring all project activities are adequately budgeted for and contribute to meet the project objectives.
- Revise the Grant budget whenever there is an amendment to ensure that cash/activity forecast are approved by donor for implementation
- Provide information to all field or program officers pertaining to the availability of funds
- Ensure budget availability before an activity is initiated
Grant Monitoring and Compliance
- Budgetary control-monitoring that expenditure is according to the agreed and approved budget
- Ensuring that expenditure is in compliance with donor regulations, WV policies and procedures, Generally Accepted Accounting Principles (GAAP) and with the agreed and approved budget
- Conducting Financial reviews ,field visits and capacity to sub grantees
- Review and suggestion strengthening of internal controls where necessary
Disbursement and Payment reviews
- Review of payment request voucher to ensure sufficient and appropriate documentation, that it is properly coded and costs are according to cost principles( i.e. allowable, allocable and reasonableness)
- Perform detailed voucher verification to ensure compliance to WV policies and procedures
- Ensure that payments are approved by authorized personnel all the time
Grant Financial Reporting
- Ensuring correctness and availability of financial information for input into the National Office reporting system on a timely basis.
- Extract ,review and analyse SunSytems data to ensure correctness and completeness in readiness for report preparation
- Reviewing sub grantee reports and make them ready for in-putting into sun system
- Provide a summary project expenses to Program team to monitor the expenditure against the budget
- Provide variance analysis to management and program on the financial expenditures
- Review partners reports for accuracy and completeness
- Preparation and submission of Financial Reports according to the donor prescribed formats on a timely basis.
Reconciliations
- Manage the balance sheet accounts of the grants which include among other things cash, bank balances , staff advances, payables and receivables
- Reconcile PBAS by harmonizing details for receipts from donor and support offices
- Prepare Bank reconciliations
Funding
- Review funding requests from the sub grantees and Other CBO’s
- Facilitate and ensure all the projects are funded on a timely basis
- Communicate with sub-grantees on grant finance management
Audits and Risk Management
- Facilitating both external and internal audit
- Ensuring that audit recommendations are implemented within the prescribed time.
- Ensure analytic review documents are prepared for audit purposes
- Resolve and implement audit recommendations and apply lessons learnt
- Identify potential and inherent risks and device ways to mitigate their occurrence
Capacity Building
- Train partners in grant financial management and reporting
- Train program staff on grant financial management
- Advise partners on WV policies and donor regulations
Communication
- Liaise with stakeholders on grant project related matters
- Providing grant expenditures and other information needed for strategic management especially in relation to grants as a strategic source of funding for World Vision
- Attend to queries and give any advice needed by stakeholders as pertaining grants (This means taking the role of resident financial advisor on grant management).
Asset Management
- Ensure that assets are used for the intended purpose
- Safeguard project assets
- Maintain assets register
Other
- Show spiritual maturity, integrity and energetic personal sense calling, through attendance of daily devotions and other spiritual nurture programmes.
- Perform any other duties as assigned
Educational Background:
A Bachelor’s degree in Accounting, Finance or any finance related degree.
Skills/Experience:
- Professional Qualification Full ACCA/CIMA/CPA/CFA or any other recognized qualification.
- Three to Five years post relevant qualification
- Two years of experience in grant accounting with a preference for EU and other government grant experience.
- Knowledge of SunSystems, Vision Excel, and Microsoft word and excel and other computer related financial/accounting system and budgeting is necessary.
- Ability to work effectively with minimal supervision
- Must be a good problem solver, analytical, creative, and innovative.
- Strong communication skills in English, both written and spoken.
- Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.
- Ability to maintain performance expectation in diverse cultural contexts and psychologically stressful environments
- Must be a mature Christian
- Demonstrated capacity to function well in a team and contribute effectively to team efforts
Competencies/Attributes:
- Must be a honest and accountable person with resources
- Must be a committed Christian, able to stand above denominational diversities.
- Attend and participate/lead in daily devotions and weekly Chapel services.
- Perform other duties as that may be assignment.
- Self-confident, reliable and good leadership qualities
- Self-starter and innovative
- Great attention to details and quality
- Quick learner and adaptable to different work environments.
- Commitment to strong work ethics and Strong client/customer service focus
Working Environment / Conditions:
- Work environment: office based and field work
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 20 2019
Active Until:
Aug 20 2019
Hiring Organization:
World Vision
industry:
Nonprofit