The American Heart Association (AHA) has an excellent opportunity for an Heart Walk Administrative Associate in our Louisville, Kentucky office. Responsibilities for the Administrative Associate will include supporting and assisting with the implementation of the Kentuckiana Heart Walk. Included in those responsibilities are coordinating meetings and calendars of the Heart Walk staff, coordinating all of the logistics for the event, and managing and recruiting volunteer committees and community teams. This Associate will need to be a self-motivated, independent worker who enjoys handling a variety of office related tasks.
Areas of Responsibility:
- Utilizes appropriate data systems for managing accurate data including entering customer/participant/company/sponsorship data.
- Generates campaign, participant and sponsorship reports.
- Manages Heart Walk e-mail campaigns and customizes event website template, maintains sponsor pages (back end contacts, location, schedule.
- Provides support for the Heart Walk event including sponsorship tracking, contract management, matching gifts and other donations.
- Assists Development Directors in preparing for committee meetings as needed. Attends committee meetings and records minutes as needed. Arranges for meeting space, room set-up, meals, equipment, etc.
- Performs financial coding and A/P and A/R work, including managing budget reports (use of IQ4bis & E1)
- Serve as a project manager to help provide administrative support to AHA’s signature fundraising event(s.
- Oversees all logistics associated with Heart Walk and other events.
Educational Background:
Two-year degree in business/office/administrative field preferred
Skills/Experience:
- At least 2 years of experience in an office setting as an administrative assistant or similar role
- Excellent communication skills, both written and oral
- Strong computer skills, proficiency with Microsoft Word, Excel, Power Point, database, reporting and financial tools with strong attention to detail/accuracy
- Tech savvy with ability to learn and master new technology quickly
- Strong Microsoft Publisher experience-ability to create and edit event collateral
- Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence
- Independent, self-motivated worker
- Analytical problem-solving skills
- Ability to manage multiple projects and timelines
- Ability to prioritize and change direction quickly with tasks and projects
- Ability to interact with all levels of business professionals
- Excellent organizational skills
- Willingness to work evenings and weekends when the job requires
- Other duties as assigned.
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 6 2019
Active Until:
Aug 6 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit