The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate – Health Strategies in our SouthWest Affiliate office in Little Rock, AR. Performs complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Areas of Responsibility:
- Research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested
- Assist in compiling and analyzing data, making calculations, and preparing reports.
- Craft language or create graphics for media platforms including (but not limited to) Facebook, Twitter, Instagram, Canva and YouTube.
- Maintains and tracks accurate and up-to-date files/data
- Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.
- Thorough knowledge of business letter writing format, style, and protocol.
- Skill in maintaining and organizing large amounts of data with precise attention to detail.
- Prepares, interprets, and disseminates information concerning organizational programs and procedures.
- Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Participates in the planning and execution of programs.
- Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.
- Responds to inquiries regarding rules, regulations, policies, and procedures.
- Coordinates meetings, fundraising events, and stewardship events.
- Coordinate work between organizational units of the organization.
- May train others.
- Knowledge of office management principles and practices and administrative
Educational Background:
High school diploma or GED equivalent required.
Skills/Experience:
- procedures, and promotion of programs.
- Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience
- Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.
- Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.
- Skill in communicating with others to effectively carry out essential job functions.
- Skill in meeting management including set up, outlook invitations, copies, catering, logistics and meeting minutes
- Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.
- Experience in travel planning and expense entry/management
- Skill in properly handling confidential and sensitive information with tact and discretion.
- Proven ability in effectively managing multiple priorities involving multiple customers.
- Proven ability in working and making decisions quickly and independently with little to no direct supervision.
- Skill in effectively interpreting programs and plans.
Preferred:
- Experience working in a healthcare of media/communications setting
- Proficiency in Access, CRM tool and graphic design experience
- Experience with MSD or other Customer Relationship Management (CRM) systems.
Required Experience:
- College Degree preferred.
- Must have at least 1 year related experience.
- Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.
- Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
- Must be at least 18 years old.
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 17 2018
Active Until:
May 17 2018
Hiring Organization:
American Cancer Society
industry:
Nonprofit