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Specialist, Reporting and Analysis

This job is no longer available

Lexington, KY, USA

The Specialist, Reporting and Analysis, is responsible for the review, reporting and analysis of reporting portfolio including, fee for service (FFS) agreements (contracts) and member billings. This includes updating the general ledger, performing reconciliations, preparing and sending invoices or financial reports, reviewing receivables and receipts and year-end adjustments. In addition, the Specialist will be in charge of process implementation, communication and continuing improvements. This role will coordinate across divisions to ensure that the setup for financial reporting is in line with both donor expectations and the capabilities of our systems and processes. The position is responsible in maintaining the appropriate document support, updating relevant award management systems and monitoring payments.

Areas of Responsibility: 
  • Exercise independent judgment and discretion on significant matters related to functional area
  • Requires little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
  • General regulations exist, but incumbent must interpret the regulations. The "what" and "how" are provided, but must always interpret the "how"

FFS and member billing: (50%)

  • Prepare and send SC US invoice to SCI for monthly member tab.
  • Serve as the process owner for FFS implementation, monitoring and continuing improvements
  • Main point of contact for FFS setup and tracking
  • Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).
  • Respond to CO or External party queries in regards to FFS
  • Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).
  • Streamline processes around billing and collection for FFS
  •  Work with Humanitarian Surge Team (HST) to ensure deployment finances are prompt and accurate
  • Work with Business Teams to ensure the FFS mechanism is operating smoothly
  • Analyze FFS revenue vs. expense to estimate gain or loss on agreements 
  • Provide information to Business Teams regarding outstanding receivables, total revenue, and expense
  • Support, review and process other member related cost payment or reimbursement

Preparation & submission of Donor Reports (30%)

  • Collaborate across divisions to advise on most appropriate setup for reporting to donors
  • Prepare and send monthly, quarterly and/or semi-annual preparation of accurate, timely financial reports & invoices
  • Review of any country office prepared reports for accuracy 
  • Perform analysis and reconciliation of detailed transactions identifying any necessary adjustments 
  • Track payments due and follow up as needed on receivables
  • Upload reports as needed in donor mandated systems
  • Post reports on shared drive and Award Management Systems when required

Financial Analysis & Support (20%)

  • Maintain and process reclass/adjustment submitted through helpdesk or from other avenue, ensuring journal vouchers are prepared and adjustments made in a timely manner
  • Ensure Indirect Costs charges to awards are reconciled on a monthly basis and adjusted in the ledger 
  • Identify and process any necessary adjustment as result of award analysis
  • Reconcile payment received on an individual award basis and work with larger team on country office locally received funds
  • Provide technical support on grant closeout and support business teams in closeout adjustments for awards
  • Serve as back up for other donor billing and reporting functions as needed 
  • Assist with projects on as needed basis to ensure the integrity of SCI financial data
  • Prepare other duties as may be required
Educational Background: 
High School or Technical/Vocational Degree
  • Minimum 3-5 years' experience in area of expertise 
  • Professional level of specialized knowledge to manage complex tasks, programs or projects. 
  • Experience with accounting systems, required; proven ability to perform multiple tasks and detailed analysis in a fast-paced environment. 
  • Computer fluency; specifically Microsoft Word and Excel.
  • Possess strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information and across all departments in the Agency. 
  • Organizational skills - able to prioritize workload and multi-task and meet deadlines with attention to detail.

Preferred Qualifications

  • Background knowledge of grant/contract compliance and accounting.
  • Ability to identify and recommend areas of improvement for billing and reporting team.
  • Capacity building skills - explain clearly and demonstrate appropriate methods to staff.
  • Facilitate change - encourage others to identify opportunities for different and innovative approaches, facilitate implementation and acceptance of change.
  • Service orientation - Anticipate and respond promptly to internal customer's needs. Solicit customer feedback.
  • Analytical thinker – strong problem-solving skills. Demonstrate strong interpersonal skills and ability to negotiate.
  • Aetna Medical and Dental insurance with a concierge service
  • Health Care and Dependent Care Flexible Spending Account
  • Vision Insurance
  • Life insurance
  • Employee Assistance Program
  • Commuter Benefit Program
  • Vacation and Sick leave
  • Paid holidays

What makes us special!

  • Generous Retirement Savings with matching company contributions of up to 8%
  • Family Leave – 10 additional days of paid time off for you to use to care for your family members
  • Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
  • Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
  • Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
  • Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
  • Volunteer Day – One paid day a year to support the causes that matter to you!
  • Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
  • Leadership and Employee Development Training, including:
    • Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
    • Language learning opportunities
    • Continuous Improvement skill development programs
    • Brown Bag information sharing sessions
  • Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service

Organization Info

Save the Children US

Fairfield, CT, United States
Annual Budget : 
More than $500M
About Us

Save the Children is the world's leading independent organization for children in need, with programs in nearly 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to create immediate and lasting change in their lives by improving their health, education and economic opportunities. in times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Save the Children is a member of the International Save the Children Alliance, a global network of 30 independent Save the Children organizations working to ensure the well-being and protection of children in more than 120 countries.

Listing Stats

Post Date: 
Aug 19 2019
Active Until: 
Sep 19 2019
Hiring Organization: 
Save the Children US