The Specialist, Procurement supports US Programs and Advocacy (USPA) by supporting an effective procurement strategy that includes effective vendor management, procedures, policies, systems, customer service and training which will empower staff to purchase quality goods and services efficiently.
This position will work with the Associate Director, Vendor Management and Training and is responsible for supporting vendor management; contract negotiations; review of contracts, including Letters of Intent (LOI), Memoranda of Understanding (MOU), Requests for Proposals (RFP), Requests for Quotations (RFQ), bid matrices, Procure-to-Pay system processes and purchasing strategy. It is critical for this position to understand the procurement process from sourcing to payment and to provide excellent service to all stakeholders.
Procurement & Vendor Support (40%)
- Create Contracts, LOI’s, RFQ’s, RFP’s and bid matrices in alignment with SCUS procurement policy to support the procurement process
- Conduct vendor negotiations for new contracts and renewals of existing contracts
- Conduct supplier analysis to inform a procurement strategy for negotiating price reductions and identifying new suppliers.
- Provide training and guidance on SCUS procurement policy and procurement process
- Provide training and guidance on the new Procure-to-Pay system
- Liaise with SCUS Accounts Payable staff regarding efficiency of invoice and vendor processes to ensure timely and accurate payment.
Save the Children Procure-to- Pay System Maintenance (35%)
- Serve on the Procure-to-Pay System committee, participate in testing, monitoring, onboarding vendors and support trainings
- Monitor punch out vendors’ catalogs ensuring that all items are captured at discounted rates
- Maintain hosted vendors’ catalogs ensuring that all items are uploaded in the Procure-to-Pay System.
- Monitor status of off catalog requests and goods receipt
- Support purchasers with procurement and system issues
Contract Repository (15%)
- Input consultant agreements, National contracts, MOU’s, leases, and Master Service Agreements (MSA) into contract repository system on ServiceNow
- Maintain contract repository by updating out of date or non-complete information
- Report out on contracts that are ending and require renewal
Special Projects (10%)
- Other duties as assigned
- Minimum 3-5 years' experience in procurement, contracts, or related field
- Professional level of specialized knowledge to manage complex tasks, programs or projects.
Preferred Qualifications
- Bachelor’s Degree
- Experience with e-procurement systems and/or financial systems
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – Early release at 1:30 pm on selected Fridays during the summer months.
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Lunch and Learn information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service