The Manager, Accounting and Analysis, is responsible for the management of Save the Children inter-alliance accounts focusing on Save the Children International (SCI) and members. This includes updating the general ledger, providing support and reconciliations. He/she will be in charge of process implementation, communication and continuing improvements. He/she coordinates with country offices receiving donor payments locally in gathering documentation and booking in SC US. He/she manages inter-alliance transfer costing completed through member control and fee for service agreements (contracts) This includes monitoring expenses for seconded staff, monthly billing, maintaining records of invoices/agreements, collecting funds, invoice reconciliation and year-end adjustments.
Areas of Responsibility:
General Accounting: Essential Duty? Yes, % of Time: 45%
- Review of SCI data feed. The SCI data feed includes the financial packet from all country offices under SCI. The tasks includes:
- Pulling information and facilitating with Business Teams (BT) as well as Grants & Contracts for the review and upload of monthly SCI transactions
- Analyze coding issues, expired awards, incorrect account codes, and any other errors
- Prepare the BT and Sponsorship monthly overspent and adjustment only file for
- Preparation of SCI transmittal letter
- Prepare all SCI related JVs in the system in time for month end close.
- Member control accounts including reconciliation
- Grant adjustments related to SCI transactions
- Accruals that should be made for SCI COs
- Accounting for Fee for Service (FFS)—Contract Billing
- Includes booking revenue and tracking receivables for donor agreements under a FFS contract/agreements (includes World Food Program agreements)
- Includes drafting invoices and booking receivables for FFS arrangements including those set up as contracts
- Reconciling receivable account on a monthly basis
- Review and prepare transaction for locally received income:
- Work with SCI COs to get all required backup documentation for booking to appropriate funding sources
- Complete reconciliation of local receipt account monthly
- Manage the local receipt process to ensure that income is booked promptly and that a means of escalation is formalized.
Inter-alliance transfer costing: Essential Duty? Yes, % of Time: 35%
- Manage member control and member tab processes
- Serve as the process owner for FFS implementation, monitoring and continuing improvements
- Main point of contact for FFS setup and tracking
- Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).
- Respond to CO or External party queries in regards to FFS
- Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).
- Respond to CO or External party queries in regards to FFS
- Streamline processes around billing and collection for FFS
- Work with Humanitarian Surge Team (HST) to ensure deployment finances are prompt and accurate
- Work with Business Teams to ensure the FFS mechanism is operating smoothly
- Analyze FFS revenue vs expense to estimate gain or loss on agreements (including WFP)
- Provide information to Business Teams regarding outstanding receivables
- Provide information to Business Teams regarding total revenue and expense
Monthly and quarterly reconciliation: Essential Duty? Yes, % of Time: 15%
- Prepare quarterly SCI reconciliation reports for both expenses and balance sheet accounts
- Review monthly IPCO claim and reconcile against accepted SCI transactions
Other: Essential Duty? Yes, % of Time: 5%
- Serve as backstop for billing and reporting function on as needed basis
- Help deal with high volume quarters
- Backstop for leave time of billing managers
- Assist with projects on as needed basis to ensure the integrity of SCI financial data.
- Exercise independent judgment and discretion on significant matters related to functional area
- Requires little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
- General regulations exist, but incumbent must interpret the regulations. The "what" and "how" are provided, but must always interpret the "how"
Educational Background:
Minimum of high school diploma
Skills/Experience:
- Minimum 3-5 years' experience in area of expertise
- Professional level of specialized knowledge to manage complex tasks, programs or projects.
- Background knowledge of grant/contract compliance and accounting, preferred but not required.
- Ability to identify and recommend areas of improvement for billing and reporting team.
- Experience with accounting systems, required; Proven ability to perform multiple tasks and detailed analysis in a fast-paced environment.
- Computer fluency; specifically Microsoft Word and Excel.
- Communication skills - able to interact with all departments in the Agency. Possesses strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information.
- Organizational skills - able to prioritize workload and multi-task and meet deadlines with attention to detail.
- Capacity building skills - explains clearly and demonstrates appropriate methods to staff.
- Facilitates change - encourages others to identify opportunities for different and innovative approaches, facilitates implementation and acceptance of change.
- Service orientation - Anticipates and responds promptly to internal customer's needs. Solicits customer feedback.
- Analytical thinker – strong problem solving skills. Demonstrates strong interpersonal skills and ability to negotiate.
Compensation/Benefits:
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 22 2018
Active Until:
Nov 22 2018
Hiring Organization:
Save the Children US
industry:
Nonprofit