The Coordinator, Procurement supports US Programs and Advocacy (USPA) by supporting an effective procurement strategy that includes effective vendor management, procedures, policies, systems, customer service and training which will empower staff to purchase quality goods and services efficiently.
This position is responsible for supporting vendor management; contract negotiation; review of contracts, including Letters of Intent (LOI), Memoranda of Understanding (MOU), Requests for Proposals (RFP), Requests for Quotations (RFQ); and purchasing strategy. It is critical for this position to understand the procurement process from sourcing to payment and to provide excellent service to all stakeholders.
SpendBridge Maintenance (30%)
- Serve on SpendBridge roll-out committee, participate in testing, and support trainings
- Maintain punch out vendors ensuring that all items are captured at discounted rates
- Support purchasers with system issues
Contract Repository (30%)
- Input consultant, MOU, lease, and Master Service Agreements (MSA) into contract repository system on ServiceNow
- Maintain contract repository by updating out of date or non-complete information
- Report out on contracts that are ending and need renewal
Procurement & Vendor Support (30%)
- Create LOI’s, RFQ’s and RFP’s in alignment with SCUS procurement policy to support procurement process
- Conduct supplier analysis to inform a procurement strategy for negotiating price reductions and identifying new suppliers.
- Liaise with SCUS Accounts Payable regarding efficiency of invoice and vendor processes to ensure timely and accurate payment.
Special Projects (10%)
- Other duties as assigned
- Minimum 2-3 years' experience in area of expertise
- Learned knowledge and technical skills to support semi-complex tasks
- Professional level of specialized knowledge, technical/functional skills and attention to detail to manage complex tasks, programs or projects
Preferred Qualifications
- 3+ years’ experience in area of expertise
- College/ advanced degree in related area (communications, monitoring & evaluating, global health, international development, etc.)
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service