The Coordinator, Accounts Payable will support the accounts payable process. The Coordinator will work closely with the payables team to ensure proper coding of all records for expenditures to provide financial analysis and technical assistance necessary for monthly reports. A key role of the Coordinator will be to ensure that all payments adhere to Agency policies and procedures and that payment is processed in a timely manner. The Coordinator will work hard to ensure that the integrity of the finances is upheld and maintained.
Areas of Responsibility:
Process payables for the Agency: (55%)
- Review all expense reimbursements for accuracy and adherence to Agency policies and procedures.
- Review invoices for accuracy and adherence to Agency policies and procedures.
- Register all payments in Agresso and process payments, ensuring timely payment.
- Ensure proper coding is followed.
- Perform any necessary end of month/year transactions.
- Maintain up-to-date and complete electronic files.
- Ensure proper 1099/1042 reporting procedures are followed.
- Maintain up-to-date and complete files of payment records and Agresso payment reports.
Properly manage all vendor accounts.(25%)
- Set up new vendors with adherence to Agency policies
- Running all vendor OFAC compliance checks
- Direct bill account set-up, and invoice processing
- Ensure sales tax is not paid in states Save is exempt.
- Ensure vendor file accurately captures all 1099 and 990 reporting information.
Business Team Support (20%)
- Provide financial guidance to staff in matters related to travel advance requests, travel reimbursement requests, invoice payments or check requests.
- Provide travel policy and Staff Entertainment policy guidance to staff
- Provide budget code guidance to staff.
- Provide Agresso system support for Expense Ledger to all staff
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
Required Qualifications
- You have a minimum 2-3 years' experience in area of expertise
- Computer fluency; Microsoft Word, Excel, PowerPoint, Access.
- Ability to work with computerized financial software
- Strong organizational skills.
- Strong accounting/finance skills.
- Accurate and detail oriented
- Ability to communicate effectively, both verbally and written.
- Must maintain strict confidentiality at all times.
- Must maintain the utmost of integrity in all aspects of the position.
Preferred Qualifications
- You have 3+ years’ experience in accounting
- You have a college/ advanced degree in related area Finance/Accounting
- Familiarity with Agresso preferred.
- Some grant experience preferred.
- Fund/Not-for-Profit accounting/finance experience preferred.
Compensation/Benefits:
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 3 2018
Active Until:
May 3 2018
Hiring Organization:
Save the Children US
industry:
Nonprofit