The Manager will serve as the point of contact for all payable matters as they related to Head Start & HQ vendor payments. They will establish critical internal controls related to the payable functions and ensure accuracy in the allocation of costs to various budgets. The Manager will work closely with Operations and Procurement staff to provide financial guidance and support where appropriate. The Manager will also have the opportunity to oversee Accounts Payable staff.
Manage payable process: (60%)
- Oversee and provide internal control function to the payable process for all HQ and HS payment requests
- Confirm and issue all payment advice files on a weekly basis
- Maintain vendor master file in general ledger system
- Review and post payments to the general ledger created by Accounts Payable staff
- Create bank deposits and post to general ledger on a monthly basis
- Process Expense Ledger for HQ staff
- Ongoing maintenance of outstanding advances
Staff Management: (20%)
- Hire, train, motivate and supervise accounts payable staff
- Build payables team that is qualified, properly trained, motivated and have the tools necessary to do best job possible.
- Ensure internal control system is properly implemented and system of check and balance is in place.
- Set performance objectives and develop action plans with
Monthly reporting.(15%)
- Prepare all monthly reports.
- Monthly maintenance of all outstanding Advances
- Register all reclass requests prior to month end.
- Prepare monthly internal and external dashboards for AP.
Special Projects: (5%)
- As Needed
- Serve as testing lead on all Agresso enhancement projects
- 3- 5 years’ experience required working with accounting
- One year minimum of supervising staff
- Fund/Not-for-Profit accounting/finance experience preferred
- Some grant experience preferred.
- Computer fluency; Microsoft Word, Excel, PowerPoint, Access.
- Familiarity with Agresso or similar ERP system preferred.
- Ability to work with computerized financial software and Microsoft Word, Excel and Access
- Strong organizational skills.
- Ability to manage multiple assignments and present information in an informative and clear manner.
- Strong accounting/finance skills.
- Accurate and detail oriented
- Ability to communicate effectively, both verbally and written.
- Must maintain strict confidentiality at all times.
- Must maintain the utmost of integrity in all aspects of the position.
- Availability for business travel up to 20% of the time
- Must maintain an intimate knowledge of budget and allocation of budget.
Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more. We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. As a humanitarian agency, Save the Children is obliged to create and maintain an environment that aims to prevent the sexual exploitation and abuse of children and promote the implementation of its child safeguarding policy. All representatives of Save the Children – employees, volunteers, interns, consultants, Board members and others who work with children on Save the Children’s behalf – are expected to conduct themselves in a manner consistent with this commitment and obligation.