Summary
The Coordinator, Accounts Payable will support the accounts payable process. The Coordinator will work closely with the payables team to ensure proper coding of all records for expenditures to provide financial analysis and technical assistance necessary for monthly reports. A key role of the Coordinator will be to ensure that all payments adhere to Agency policies and procedures and that payment is processed in a timely manner. The Coordinator will work hard to ensure that the integrity of the finances is upheld and maintained.
What You'll Be Doing (Essential Duties)
 Essential Duties, Responsibilities and Impact
 Process all payables for the Agency: 60%
- Review invoices for accuracy and adherence to Agency policies and procedures.
- Review all expense reimbursements for accuracy and adherence to Agency policies and procedures.
- Register all payments in Agresso and process payments, ensuring timely payment.
- Ensure proper coding is followed.
- Perform any necessary end of month/year transactions.
- Maintain up-to-date and complete electronic files.
- Ensure proper 1099/1042 reporting procedures are followed.
- Maintain up-to-date and complete files of payment records and Agresso payment reports.
Properly manage all vendor accounts: 15%
- This includes, but is not limited to running all vendor OFAC compliance checks
- Direct bill account set-up, and invoice processing
- Ensure sales tax is not paid in states Save is exempt.
- Ensure vendor file accurately captures all 1099 and 990 reporting information.
Monthly Reporting: 10%
- Enter pending items to be cleaned prior to submission of subsequent month's report.
- Register all re-class requests prior to month end
Business Team Support: 15%
- Provide financial guidance to staff in matters related to travel advance requests, travel reimbursement requests, invoice payments or check requests.
- Provide travel policy and Staff Entertainment policy guidance to staff
- Provide budget code guidance to staff.
- Provide Agresso system support for Expense Ledger to all staff
Required Qualifications
- Minimum 2-3 years' experience in fund/Not-for-Profit accounting/finance
- High School through Associates degree or Technical/Vocational Degree
- Computer fluency; Microsoft Word, Excel, PowerPoint, Access
- Ability to work with computerized financial software and Microsoft Word, Excel and Access
- Strong organizational skills
- Strong accounting/finance skills
- Accurate and detail oriented
- Ability to communicate effectively, both verbally and written
- Ability to maintain strict confidentiality at all times
- Ability to maintain the utmost of integrity in all aspects of the position
Preferred Qualifications
- You have 3+ years experience in accounting
- Some grant experience preferred
- Familiarity with Agresso preferred
- Bachelor's degree or advanced degree in a related area Finance/Accounting
What's In It for You?
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children: "every day and in times of crisis" transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited
from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.