World Vision is a child focused Christian humanitarian organization implementing development programs in 24 Districts of Rwanda.
World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of People and Culture (Human Resource) Officer. The position will be based in the Head Office and reporting to the People & Culture Business Partner.
To provide general support in P&C operational functions especially in Recruitment & onboarding and Employee Relations to enable achievement of the department’s objectives for improvement of the wellbeing of the most vulnerable children.
The job holder will also ensure consolidation of different departments’ staffing needs to be used for workforce planning, and he/she will be responsible for maintaining an updated status recruitment processes, staff data in our people system and is responsible for staff files management.
40% Recruitment and onboarding support
- Provide end to end timely and quality recruitment support to cluster offices.
- Provide support in overall recruitments processes
- Consolidate staffing needs from different departments to be used for workforce planning
- Maintain a database to track the status of recruitment processes on a regular basis
- Ensure all necessary documentation on recruitment processes is kept on new staff files
- Provide a preliminary orientation to new staff in the assigned client group
20% Staff files Management
- Handle periodic bulk filing i.e. contract renewals, merit letters and performance management records (agreements and reviews).
- Oversee archiving of staff files in accordance with WV Rwanda and national standards
- Conduct periodic staff file audits to ensure that all staff necessary information are in place and updated
- Ensure high security and confidentiality of staff files
20% Our People (OP) support
- Hire new staff in OP system
- Process separation of leaving staff
- Make role changes in OP whenever staff change positions
- Create work units for new projects and delete those that come to an end
20% Salaries and Benefits
- Declare new staff in RSSB and ensure they get affiliation numbers
- Maintain a file of staff changes that affect their salaries (new hires, leavers, transfers, promotions, etc)
- Update the relevant institution on incoming new staff to provide information on students’ loans to be recovered from the payroll
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:
- 4 years in human resources management in generalist role.
- Strong computer/data base skills
- Attention to details
- Excellent interpersonal and communication skills
- Ability to multi-task
- Ability to work calmly under pressure
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff
- Effective in written and verbal communication in English and Kinyarwanda
Preferred Skills, Knowledge and Experience:
- Experience in Human Resource Information Systems
- Understanding of the local labor legislations
- Staff file data base management experience
- Employee relations