Procurement Officer

• Prepares, maintains, and reviews purchasing files, reports and price lists for department.
• Assists with developing bid specifications.
• Reviews requisition orders to verify accuracy, terminology and specifications.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
• Performs other duties as assigned.
• Maintains documentation of purchase orders and verifies invoices for payment with accounting.
• Assists with developing and revising procurement operating procedures and policies.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
• Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
• Supervises preparation of orders and follows up to expedite delivery and shipment.
• Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed.
• Develops and maintains necessary records and files for efficient operation.
• Monitors budget to ensure policies are adhered to and no overages occur with allowable expenses for employees.
• Authorizes and approves invoices pertaining to relocation expenses.
• Serves as point of contact regarding custom regulations with US and International imports, exports, international commerce, visa’s, and work permit requirements.
• Receives, examines and processes requisitions and other documents related to the purchase of supplies, materials, and equipment for the company.
• Compares costs and evaluates the quality, and need of supplies, materials and equipment.
• Interacts and corresponds with vendors to keep abreast of new products and market trends.
• Consults with department managers to determine purchasing needs and specifications.
• Analyzes purchasing trends to determine best practices and cost for the company.
• Assists with the training and developing of policies and procedures for staff and functional
• .Inventories equipment assist with filtering equipment throughout the asset management life cycle and prepares equipment for end-of-life disposition.

Administration and filing

• Develops maintains and updates the filling system (Hard copy filling and electronic) which includes copying scanning and filling of procurement documents.
• Provide accurate and updated procurement documentation in case of audit
• Ensure information flow with all relevant departments.
• Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of workplace.