HR & Operations Specialist

Human Resources:

• Prepare job requisitions for the FHI360 HR management system (FHI360-workday) and post job vacancies on relevant websites.
• Conduct initial longlisting of CVs, following the established criteria and submit to the DCOP
• Conduct preliminary reviews and coordinate pre-employment processes, such as background and reference checks for new hires.
• Schedule tests and interviews.
• Prepare documentation and interview folders for interviews.
• Participate in interview/selection panel as and when required.
• Prepare offer letters/employment contracts.
• Facilitate orientation process for new hires.
• Track staff leave balances in accordance to project records and maintain an up-to-date leave tracker.
• Maintain the staff contact list.
• Review times sheets for Goldozi all staff, create the time sheet report, and check staff leave to ensure all are recorded based on the tracker.
• Assist Finance Manager in payroll preparation and verification of timesheets at the end of each month.
• Ensure all personnel files are up-to-date and compliant with HR policies and procedures.
• Prepare personnel files for new hires and collect documents for opening and maintaining files.
• Provide new staff with ID Cards, employee numbers, and coordinate new employee set up with operations and technical teams.
• Manage the annual employee performance evaluation calendar and liaise with supervisors.
• Maintain personnel files and update the records management of the HR department, both in hard copy and soft copy.
• Coordinate with FHI Afghanistan HR management and maintain life and medical insurance policies.
• Inform the Finance Manager of all new hires and separated staff.
• Ensure exit clearance process has been completed for all separated staff, when applicable, and coordinate with FHI Afghanistan HR management

Operations:

• Coordinate operational activities, under the direction of the DCOP, to ensure compliance with policies, procedures, and regulations of the organization and the donor.
• Maintain operational management systems, processes, and best practices ensuring cost effectiveness and timely delivery and offering improvements as needed.
• Purchase materials, monitor inventory, and oversee replacement of stock.
• Ensure adherence to operational budget and reconcile inventory.
• Assist in the arrangement of meetings, events, workshops, orientations, and trainings;
• Organize filing and maintain records in accordance with Goldozi filing system;
• Provide programmatic support to the Goldozi team, as requested by DCOP and COP.
• Other responsibilities and tasks as assigned by the DCOP and COP.

Formal education:

• Minimum of a bachelor’s degree in Human Resource Management, Business Administration, Economic, or relevant field.

Professional experience:

• Professional knowledge in HR and operational functions.
• Minimum five years verifiable working experience in a similar position.
• Fluency in English and local languages i.e. Pashto and Dari