The American Heart Association (AHA) has an excellent opportunity for a Temporary Administrative Associate i n our Midwest Affiliate office located in Indianapolis, IN . The Administrative Associate will provide administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting staff in one or more of the following areas:
Go Red for Women (GRFW) event: Focuses on supporting the GRFW Director of Fundraising for our signature luncheon event.
- Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Greater Giving, Convio, Blackbaud and E1, to include data reporting.
- Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.
- Develop, oversee and/or assist in the development of brochures, flyers, newsletters and other materials as needed. Manages the distribution of materials for activities in the region.
- Prints and copy’s materials as needed to distribute to the region.
- Develop and maintains sufficient inventory of department materials for events.
- Coordinates volunteer meetings, trainings and projects as needed including writing meeting minutes, correspondence, logistics and follow- up.
- Keep informed of current AHA-related news, and communicate with team members the affiliate and national guidelines for use of these tools.
- Must be at least 18 years old.
- No office experience required.
- Must have at least basic knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. These skills are subject to testing.
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.
- Excellent communication skills with ability to follow-up with individuals orally or in written correspondence.
- Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.
- Knowledge of and skill in report preparation, proofreading and attention to detail.
- Ability to function independently with minimal supervision.
- Ability to acquire understanding and absorb new information rapidly.
- Proven background and willingness to work in an atmosphere requiring flexibility and change.
- Must pass background check.