This position requires overall understanding of the organizations mission and the ability to incorporate those into the overall administrative tasks. This position must provide excellent customer service within Houston Habitat for Humanity and the ability to professionally represent the organization to the public. This dual position must maintain a high level of attention to detail, and a strong commitment to the values and mission of Houston Habitat for Humanity.
Areas of Responsibility:
- Assists Executive Director with ongoing and/or special projects which may include planning and coordinating multiple presentations, disseminating information, and coordinating events
- Screen incoming calls for the Executive Director and determine nature of call and directs as appropriate in a polite and professional manner
- Schedule meetings and maintain the Executive Director’s calendar
- Attend meetings and record & distribute minutes
- Prepare agendas and make arrangements for committee, board and other meetings
- Prepare reports, memos, letters, and other documents, using Microsoft Word, spreadsheets, database, PowerPoint, or other presentation software
- Prepare follow up correspondence to meetings/prepare responses to correspondence
- Liaison for other departments and outside agencies, including the HHFH leadership team and the Board of Directors
Manage and respond to all of the operational needs of the office:
- Handles corporate insurance policies and renewals
- Responsible for and lead contact person for office security and alarm calls
- Interfaces with the information systems vendor to resolve computer hardware and software problems as needed
- Manage phone system and cell phone contracts
- Maintain the office condition and arrange necessary repairs
- Manage contract and price negotiations with office vendors and service providers
- Responsible for inventory and ordering of office supplies
- Coordinate the maintenance and/or repair of office equipment
- Occasional evenings and weekends
- Ability to manage multiple projects simultaneously and meet deadlines
- Handles confidential and non-routine information
- Additional duties may be assigned
SUPERVISORY RESPONSIBILITIES
- Supervise receptionist and acts as backup phone coverage for receptionist when absent
- Oversee and coordinate cleaning services with outside vendor
OTHER DUTIES
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with our without notice.
Educational Background:
4 year degree or equivalent work experience of 3+yrs high level office/administrative/supervisory responsibilities
Skills/Experience:
- Excellent communication skills, both written and verbal
- Effective interpersonal skills with a diverse community
- Bilingual preferred
- Absolutely have to be dependable
- Advanced computer skills in Word, Excel, and PowerPoint
- Good time management and organizational skills
- Flexibility to adapt quickly to changing environments
- A sense of community service and helping others
- Reliable transportation and willingness to travel locally if needed
Physical Requirements
- Indoor controlled environment
- On occasion exposure to outdoor weather conditions (hot, humid, rain, and cold)
- Regularly lift 1-20 lbs. Occasionally lift 35 lbs. or more
- Apply physical mobility, including reaching, lifting, holding, pushing and pulling, carrying, bending, and kneeling
Job Function:
Organization Info
Listing Stats
Post Date:
Feb 27 2018
Active Until:
Mar 27 2018
Hiring Organization:
Habitat for Humanity International
industry:
Nonprofit