The Administrative Assistant performs a variety of clerical activities encompassing data entry, documentation, accounts payable, accounts receivable, office equipment operation, office environment organization, reception, telephone operation, and meeting space scheduling. In addition to people and hospitality skills, this role requires on-going communication with office volunteers, clients, vendors, and professional staff.
Areas of Responsibility:
- Greet and direct office visitors.
- Organize and maintain an efficient filing system.
- Enter in-house mortgage payments and mail correspondence to homeowners.
- Process accounts payable in collaboration with accounting staff.
- Process accounts receivable in collaboration with development staff, family services, and accounting staff.
- Handle all telephone inquiries directed to the operator.
- Assist with telephone duties during staff vacation.
- Schedule, assign tasks, and supervise office volunteers.
- Make business telephone calls to clients, vendors, volunteers, and community based organizations.
- Reconcile purchase receipts with statements, scan documents, and file with accountant.
- File financial records along with accountant reports.
- File board minutes and keep all board documentation updated.
- Prepare and make bank deposits.
- Organize and maintain all general business and committee files.
- Keep homeowners insurance updated.
- Keep vehicle registration and insurance updated.
- Maintain office equipment, service contracts and handle service issues.
- Ensure all in-kind donors (affiliate and ReStore) receive written thank-you letters within one week of their contribution.
- Keep supervisor updated on all pertinent events and issues.
- Assist with direct mailings.
- Maintain current media contact list and distribute press releases.
- Compile staff, Board of Director and committee membership lists and assure they are accurate and up to date. Distribute as needed.
- Collect committee reports, send out needed reminders, collate board meeting packets and assist in board meeting preparation as requested.
- Deliver mail, food, or material orders to job sites as needed.
- Executes other duties as directed by Supervisor.
Educational Background:
Associates degree in related field desired or two years minimum of clerical experience.
Skills/Experience:
- Commitment to Habitat mission and principles.
- Strong communication and writing skills.
- Effective interpersonal skills with people from all faiths, races, personalities and backgrounds.
- Able to give specific oral and written instruction/direction to individuals.
- Must be team oriented, able to follow directions, organized, able to meet deadlines.
- Skilled in computer use (word, excel, power point).
- Must be able to appropriately prioritize tasks and responsibilities and manage multiple projects simultaneously.
- Must be able to articulate the organization’s mission, values and goals.
- Valid driver’s license, reliable transportation, and willingness to travel as needed are required.
- Execute other duties as directed by the Supervisor.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 23 2018
Active Until:
Feb 23 2018
Hiring Organization:
Habitat for Humanity International
industry:
Nonprofit