Supply Chain Assistant I

Ensure timely and transparent procurement processing at field-level:

• Process procurement request within approved lead times;
• Process contract/orders for timely, quality service level delivery;
• Receive, prepare and submit invoices from suppliers/vendors to Accounts department in a timely and complete manner;
• Generate Purchase Orders in support of procurement process;
• Promote awareness of WV Somaliland policy and procedures and provide guidance to external stakeholders to enhance accountability and ensure good working relationships;
• Working with Supply Chain Officer/Coordinate, identify current processes which could be improved to promote timely and transparent procurement;

Facilitate field-level procurement planning and implementation:

• Prepare a competitive, transparent bid analysis and share findings and recommendation with Supply Chain Officer for review;
• Maintain the Procurement Order Tracking Tool (POTT), generating a monthly report for management review and decision-making purposes;
• Generate Requisition Status report on a weekly basis for management review and decision-making purposes;

​Ensure accountable, cost-effective procurement at the field level:

• Source potential suppliers/vendors in a transparent and accountable manner in close adherence with established policy and procedures;
• Contribute to the maintenance of a number of databases to facilitate accountable cost-effective procurement processes:
  • Item List
  • Price List;
  • Suppliers List
• Maintain systematic and comprehensive filing system for all procurement related files;
• Compilation and submission of monthly invoice report to facilitate accrual process;