WVV Master Data Management and Admin Assistant

Receptionist(Time spent : 40%)

• All incoming telephone calls are answered in a courteous and professional manner, and directed to concerned staff and visitors.
• Cordial greetings are demonstrated to all visitors, ensure they are being served well and maintain the visitors’ logbook accurately.
• Manage the distribution of Visitor Information Package based on given instructions in a timely manner.
• Prepare all outgoing mail pouches for courier service, post office or other means of delivery and maintain mail out going register/ records properly.
• Receive all in-coming mail pouches, post office mail, newspapers, other deliveries and distribute appropriately, maintaining in-coming mail register.
• Ensure the reception area is well maintained, clean and tidy through coordination with relevant parties.
• Manage and coordinate the meeting room registration.
• Maintain proper inventory record for all office supply: stationery, kitchen stuffs and etc and raise purchase requisition accordingly
• Supervise the janitorial work, ensuring office, meeting rooms and pantry always neat and clean​

Logistics support( Time spent: 30%)

• Assist Admin Officer in Logistic arrangements for staffs’ business trip, visitors’ and events in Hanoi
• Carry out any other administrative tasks assigned by supervisor​

Master Data Management ( Time spent: 50%)

• Request supplier , contract, and item creation, update and deactivation/activation thru MDM.
• Assist buyers (in Central and South area) in completing documentary requirement, which supports procurement committee (including National Director) decision
• Handle queries by AP on basic issues of Provision usage (which both the AP staff and the Admin&MDM Assistant have been trained on)
• Carry out any other master data management tasks assigned by supervisor.