The Program will work closely with the Government of Guatemala, providing technical assistance to the MOH at the central and local levels to increase their capacity across communities in the Western Highlands region of Guatemala. This position is contingent upon donor approval and funding.
This position is responsible for the implementation of activities for the project. S/he is responsible for ensuring that USAID requirements for monitoring and reporting are fully met in a timely manner, and the establishment and management of operational and administrative systems. This requires close liaison with the finance and technical planning departments of all partners and program staff, Save the Children, and USAID.
The position reports directly to the Chief of Party (COP), and will be a member of the Senior Management Team. S/he will advise the COP concerning relevant issues within or external to the project, including personnel and administrative responsibilities. In addition to necessary operational and administrative skills, this position requires someone with initiative, who is well-organized, can handle pressure and deadlines, work in complex and conflict-affected areas, is capable of training and supervising staff, and has strong computer skills.
- Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management;
- Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with Save the Children and USAID guidelines and regulations;
- Monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively;
- Prepare quarterly reports, consolidated annual fiscal report, cumulative life of project report, and any other required donor submissions;
- Verify that appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations;
- Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Save the Children’s policies and procedures and donors grant requirements;
- Oversee sub grant monitoring and compliance including organizational assessments, review of financial reports/ advance requests, and financial tracking; develop sub grant monitoring plans; perform and document compliance visits;
- Supervise the finance and operations staff including performance evaluation and revising job descriptions as necessary. Develop the capacity of the team and facilitate their professional growth;
- Prepare and revise finance and operation guidelines in order that they adhere to Save the Children and donor requirements;
- Encourage a work environment of mutual respect where team members strive to achieve excellence.
- Minimum five years’ experience managing finance for USAID-funded projects; in-depth knowledge of USAID financial management rules and regulations;
- Proven ability to prepare budgets and donor financial reports;
- Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations;
- Experience as a coach/mentor to train staff and develop financial skills of colleagues;
- Experience managing and monitoring sub-awards, including with local partners;
- Demonstrated capacity and prior experience in managing the personnel, administrative and logistical functions of programs and projects;
- Proven experience building the capacity of local NGOs and government bodies and collaborating closely with multi-level stakeholders;
- Excellent oral and written communication skills in Spanish and English required;
- Familiarity with the political, social, and cultural context of Guatemala is preferred.