Regional Office Manager

The Regional Office Manager/Executive Assistant will be responsible for providing advanced administrative support to leadership including: managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.

• Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership. Prepares confidential correspondence, maintains files, and manages the office and clerical systems.
• Manages donor, volunteer and sponsor information; gathers, coordinates, and manages information and details (e.g. giving; committee/board involvement; etc.) on key volunteers and donors
• Manages logistics for internal and external meetings and conferences.Communicates with and coordinates vendors, caterers, service providers and other external contacts.Purchases plaques, gifts, recognition items related to leadership volunteer groups
• Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established AHA procedures
• Provides assistance with special event management including invitations, planning, logistics, attendee lists, etc.Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.
• Plans and prepares weekly, periodic and special reports. Gathers, tracks, and reports data (in requested format) on a variety of Affiliate projects (e.g. Affiliate quarterly challenges)