To provide program support that helps ensure effective execution of American Heart Association events and health priorities in Richmond, including volunteer management and support, content creation, and event support. Support Richmond AHA staff and Board of Directors to help create a culture of wellness and impact internally as well, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports and logistics for meetings.
Areas of Responsibility:
Richmond Health Strategies Staff Support
- Develop and lead the Richmond volunteer network including:
- act as liaison to office volunteers/interns
- volunteer recruitment and outreach
- management of e-newsletter/volunteer correspondence in Exact Target and Google Calendar
- fulfillment of resources/materials requests
- manage events/speaker requests including scheduling of volunteers and resources
- Provide event and logistics support for MarCom and Community Impact meetings and events, to include Jazz/Stroke Night, Workplace Health Symposium, Richmond casting calls, Health Expos, and more.
Richmond Market Staff/Board Support
- Support Richmond Board of Directors meetings and year-round engagement, including managing reporting for AHA Gold Standard Boards annual application and Top 25 Workplaces tracking.
- Plan and execute Glen Allen office engagement and wellness activities, including holiday party, participation in icon days like Wear Red Day and Move More Month, birthday and anniversary recognition, etc.
- Manages donor, volunteer and sponsor information; gathers, coordinates and manages information and details (e.g. giving, committee/board involvement, etc.) on key volunteers and donors
- Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, recognition items related to leadership volunteer groups
- Provides assistance with special event management including invitations, planning, logistics, attendee lists, etc.
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.
Database management, Administrative tasks.
- Establish and maintain superior customer service relations with volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.
- Keep current with Affiliate accounting practices and is responsible for coding external billings, expense reports, and donations handling, check requests and other Finance activities as directed.
- Uses Dynamics to track ambassador activities and pull tracking reports as assigned by Community Health.
- Distribute Burrelles Luce and Cision media hits monthly to MAA Marketing team.
- Supports the Richmond Health Strategies team and the Executive Director in ordering supplies, paying invoices, data entry and other administrative duties as needed.
- Plan and support Health Strategies, Board of Directors and office meetings as appropriate.
Educational Background:
High School Diploma or Equivalent.
Skills/Experience:
- 2-4 years of experience providing administrative support to multiple managers or executive level management
- Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, Outlook, etc.
Preferred Qualifications:
- Bachelor’s degree or equivalent professional/volunteer experience.
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.
- Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.
- Ability to acquire understanding and absorb new information rapidly.
- Ability to comprehend and assist other staff in the operation of a computer data management system.
- Knowledge of and skill in general office procedures, report preparation, proofreading and attention to detail.
- Ability to learn new hardware or software applications.
- Ability to read, understand, and use procedures, manuals, correspondence and general text.
- Proven background and willingness to work in an atmosphere requiring flexibility and change.
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 5 2019
Active Until:
May 5 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit