The American Heart Association (AHA) has an excellent opportunity for an Office Manager/Executive Assistant in our SouthWest Affiliate office in Fort Worth, TX. Performs advanced clerical work in areas such as bookkeeping, inventory control, statistics, employment, purchasing, and accounting. Work may involve supervising and/or coordinating the work of the receptionist, volunteers or other administrative associates. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Areas of Responsibility:
- Process income/office financials.
- Order office supplies.
- Track and submit general office expenses.
- Property office contact.
- Work with property managers on any office issues.
- Lead guest registration at all major events.
- Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (Will be tested).
- Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.
- Skill in communicating with others to effectively carry out essential job functions.
- Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.
- Skill in properly handling confidential and sensitive information with tact and discretion.
- Proven ability in effectively managing multiple priorities involving multiple customers.
- Proven ability in working and making decisions quickly and independently with little to no direct supervision.
- Oversees the opening and distribution of incoming mail; organizes and prepares mail-outs; and maintains and reviews records on postage, registered mail, and packages.
- Maintains office schedules and appointments.
- Provides administrative support to the Executive Director.
- Receives and counts cash, takes deposits to the bank, and maintains accountability for accuracy.
- Assists in orienting new local employees.
- Arranges for the scheduling, transfer, and display of surplus property and conducts physical inventory.
- May perform back-up Receptionist or telephone switchboard duties.
Educational Background:
High school diploma or GED equivalent required.
Skills/Experience:
- College Degree preferred.
- 4+ years’ related experience.
- Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.
- Ability to transport materials and other supplies to and from meetings and events.
- Ability to drive a car, provide reliable transportation and maintain a current driver’s license.
- Must be able to pass credit/criminal/DMV background checks.
- Must be at least 18 years old.
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 20 2018
Active Until:
Nov 21 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit