The Operations Controller will lead the operational/payroll day-to-day aspects of the Finance Department, including performing the treasury function and maintaining financial relationships, maintaining accounting/payroll/treasury/internal controls policies and procedures, accounting for the Department of Children and Families (DCF) contract in accordance with all Federal & State regulations, developing and monitoring the agency and departmental budgets, maintaining and operating the general ledger and other related software systems, supervising the single entity audit and other required examinations as well as establishing, in conjunction with the CFO, and maintaining appropriate controls. The Operations Controller must collaborate with a variety of internal and external constituents, and is charged with improving efficiencies, streamlining processes and leveraging technology, both for FSS and its operating partners. The Operations Controller is responsible for the training, development and evaluation of the operations/payroll team members of the Finance Departments of both circuits (North Florida and Suncoast).
This position can be completed from the Jacksonville or Largo location.
- Oversee the daily activities of the operations/payroll teams of the Finance Department for both circuits, including grants management. Heavy focus on OCA utilization in terms of cost allocation coding. Must be adept at utilizing and communicating OCA requirements indicated in DCF reference sources such as DCF Chart of 8 System.
- Perform the Treasury function and maintain strong financial relationships with bankers, auditors and DCF.
- Supervise and assist with the preparation and monitoring of budgets, financial reports, financial statements, and other related management documents for both circuits and the Foundation.
- Supervise accounting, treasury, and expenditure reporting for the DCF contract in accordance with all applicable State and Federal requirements.
- Supervise all aspects of payroll and associated tax and reporting obligations.
- Maintain accounting, internal controls, payroll, and treasury policies and procedures for both circuits. Maintain and update the cost allocation plans for both circuits. Maintain and update the chart of accounts for both circuits. Upgrade processes, improve efficiencies, and leverage technology for enhanced accounting, payroll, and treasury management. Maintain and upgrade GL and other software. Streamline integration with FSFN.
- Provide training and mentoring to Finance department operations/payroll staff for both circuits. Evaluate accounting/payroll staff and provide professional development counseling. Manage personnel matters within the Finance department operations/payroll teams as needed.
- Supervise and assist with the annual audits, DCF reviews, and other examinations for both circuits (North Florida and Suncoast)
- Assist the CFO as needed to maintain the financial and reporting functions to stakeholders, the board of directors and the public.
- Performs other duties as assigned including serving as a back up to the Programs Controller on a short-term basis.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to manage, plan, organize, coordinate and evaluate an accounting program.
- Ability to manage, plan, organize, coordinate and evaluate a payroll program.
- Ability to determine work priorities, assign work and ensure proper completion of work assignments.
- Ability to prepare and monitor budgets in excess of $50 million.
- Ability to prepare financial statements and reports.
- Ability to design and implement accounting systems.
- Ability to prepare and maintain a variety of accounting records.
- Ability to analyze and interpret accounting data.
- Ability to understand and apply applicable rules, regulations, policies and procedures related to accounting and contracting.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Ability to formulate policies and procedures.
Knowledge of:
- Accounting principles, practices and procedures.
- Federal and state financial regulations.
- A thorough understanding of OMB Circular A-133 and 2 CFR Part 200
- Principles of budget preparation and administration.
- Principles and practices of management and supervision.
- State and federal regulations regarding purchase of service contracting.
- Federal and State Entitlement programs as related Florida’s child welfare system (preferred).
- Great Plains accounting system application (preferred).
- Spreadsheet and word processing applications within a MS Windows environment.
Minimum of seven years of professional accounting experience with at least five years of experience in a managerial role of an accounting department/staff; preferably as a Controller, Comptroller, Assistant Controller or Finance Director.
$100,000.00-110,000.00 Annually
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