Financial and Office Coordinator

Financial:

• Maintains accounts receivable and files.
• Maintains accounts payable and files ensuring receipts are approved from responsible employees prior to issuing checks for payment.
• Performs daily cash reconciliation for ReStore.
• Responsible for financial data entry and maintenance of general ledgers including collecting, recording and depositing all monetary and in-kind donations, payments and other revenue – daily.
• Maintains, reconciles and accurately tracks petty cash weekly.
• Enters payroll into third party system bi-weekly.
• Preparation of year end tax documents and audit requirements.

Office Management:

• Serves as liaison within and outside of GCHFH regarding administrative issues such as purchasing, personnel, health and dental insurance.
• Maintenance of Master Files.
• First point of contact answering phones and responding to program inquiries.
• Maintains office supplies and equipment, ensures office work area and entry lobby is clean and professional looking.
• Enrolls employees in health and dental plans when eligible.
• Files quarterly sales tax.
• Supports ReStore and other GCHFH Programs with data entry, scheduling and organization.
• Ensures all donors/sponsors receive written thank you letters within 48 hours of their contribution.
• Performs clerical duties as assigned.

Other Duties as Assigned by the Executive Director:

• Assists Executive Director to prepare grant and financial reports.
• Keeps Executive Director updated on all pertinent events and issues.
• Maintains library of Board meeting agendas and minutes. Assists Board Secretary by preparing board minutes. Collate Board meeting packets.
• There will be other duties assigned as needed.