This role is responsible for the Office of the President Travel management for the CEO and COO, as well as to other senior leaders of the Agency. The individual will serve as the subject matter expert on all issues related to international and domestic travel and will maintain all files related to travel for the CEO, COO, and VIP Board travelers. This role will also serve as a member of the administrative team within the Office of the President to provide best in class service.
Areas of Responsibility:
- Exercise independent judgment and discretion on significant matters related to functional area
- Requires little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
- General regulations exist, but incumbent must interpret the regulations. The "what" and "how" are provided, but must always interpret the "how"
Travel management for CEO/COO– 75%
- Administer all aspects of CEO/COO’s travel and logistics, including the facilitation, coordination, and compliance details of travel; ensure compliance with SCUS polices and Duty of Care emphasizing safety and cost efficiency
- Determine visa and immunization requirements on a timely basis; obtain necessary visas in advance of travel
- Create and develop travel itineraries; present options based individual preferences; liaise with strategic partners to ensure travel meets agenda requirements; arrange ground transportation and hotels; maintain traveler profiles to ensure frequent flyer, membership loyalty, Global Entry and any other ‘priority’ status issues are maintained; maintain files related to each trip
Administrative Scheduling support for COO - 20% Performance review support/other duties - 30%
- Function as a member of the Office of the President’s administrative team to provide best in class service on all manners of administrative support
- Assist CEO/COO in management of mid-year and year-end performance
- appraisals
- Perform other duties as may be assigned by the Director/Corporate Secretary, such as expense report submissions, monthly Divisional meeting coordination, supply ordering, general file maintenance, and providing administrative support to the Gender Equality & Girls Empowerment, ADI/Strategy and Innovation teams and Advisors to the President (former VPs, SCI Secondees).
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
- You have a minimum 3-5 years' experience in area of expertise
- Professional level of specialized knowledge to manage complex tasks, programs or projects
- Good interpersonal and communication skills
- Understanding of international travel requirements and visa application procedures and knowledge of/ability to become familiar with Save the Children’s domestic and international travel policies/procedures and online booking tool.
- Extremely proficient with computers, databases and various management applications
- Strong organizational skills, to include good record keeping, and tremendous degree of accuracy and attention to detail; excellent problem solver
- Highly professional phone skills, interpersonal skills and communication skills; ability to work with senior level leaders
- Ability to work independently and multi-task
- Must be available after hours and on weekends as required
- Ability to be proactive and anticipatory of needs
Compensation/Benefits:
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 25 2019
Active Until:
Jul 25 2019
Hiring Organization:
Save the Children US
industry:
Nonprofit