The Manager, Accounting and Analysis, is responsible for the management of Save the Children inter-alliance accounts for SCUS primarily focusing on Save the Children International (SCI) and other members. This includes updating the general ledger, providing support and performing reconciliations. In addition, he/she will be in charge of process implementation, communication and continuing improvements. He/she coordinates with country offices (CO) receiving donor payments locally in the collection of supporting documentation, clearing of income and booking in SC US. In addition, he/she manages inter-alliance transfer costing completed through Member control processes and fee for service agreements (contracts) This includes monitoring expenses for seconded staff, monthly billing, maintaining physical record of invoices and agreements, collecting funds, reconciling invoices and reimbursement and year-end adjustments.
Areas of Responsibility:
General Accounting: (45%)
- Review of SCI data feed. The SCI data feed includes the financial packet from all country offices under SCI. The tasks includes:
- Pulling information and facilitating with Business Teams (BT) as well as Grants & Contracts for the review and upload of monthly SCI transactions
- Analyze coding issues, expired awards, incorrect account codes, and any other errors
- Prepare the BT and Sponsorship monthly overspent and adjustment only file for review.
- Preparation of SCI transmittal letter
- Prepare all SCI related JVs in the system in time for month end close.
- Member control accounts including reconciliation
- Grant adjustments related to SCI transactions
- Accruals that should be made for SCI COs
- Accounting for Fee for Service (FFS)—Contract Billing
- Includes booking revenue and tracking receivables for donor agreements under a FFS contract/agreements (includes World Food Program agreements)
- Includes drafting invoices and booking receivables for FFS arrangements including those set up as contracts
- Reconciling receivable account on a monthly basis
- Review and prepare transaction for locally received income:
- Work with SCI COs to get all required backup documentation for booking to appropriate funding sources
- Complete reconciliation of local receipt account monthly
- Manage the local receipt process to ensure that income is booked promptly and that a means of escalation is formalized.
Inter-alliance transfer costing: (35%)
- Manage member control and member tab processes
- Serve as the process owner for FFS implementation, monitoring and continuing improvements
- Main point of contact for FFS setup and tracking
- Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).
- Respond to CO or External party queries in regards to FFS
- Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).
- Respond to CO or External party queries in regards to FFS
- Streamline processes around billing and collection for FFS
- Work with Humanitarian Surge Team (HST) to ensure deployment finances are prompt and accurate
- Work with Business Teams to ensure the FFS mechanism is operating smoothly
- Analyze FFS revenue vs expense to estimate gain or loss on agreements (including WFP)
- Provide information to Business Teams regarding outstanding receivables
- Provide information to Business Teams regarding total revenue and expense
Monthly and quarterly reconciliation: (15%)
- Prepare quarterly SCI reconciliation reports for both expenses and balance sheet accounts
- Review monthly IPCO claim and reconcile against accepted SCI transactions
Other: (5%)
- Serve as backstop for billing and reporting function on as needed basis
- Help deal with high volume quarters
- Backstop for leave time of billing managers
- Assist with projects on as needed basis to ensure the integrity of SCI financial data.
Educational Background:
A minimum of a high school diploma is required
Skills/Experience:
- Minimum 3-5 years' experience in area of expertise
- Professional level of specialized knowledge to manage complex tasks, programs or projects.
- Background knowledge of grant and contract compliance and issues, preferred but not required.
- Ability to identify and recommend areas of improvement for billing and reporting team.
- Experience with accounting systems, required; Proven ability to perform multiple tasks and detailed analysis in a fast-paced environment.
- Computer fluency; specifically Microsoft Word and Excel.
- Communication skills - able to interact with all departments in the Agency. Possesses strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information.
- Organizational skills - able to prioritize workload and multi-task and meet deadlines with attention to detail.
- Capacity building skills - explains clearly and demonstrates appropriate methods to staff.
- Facilitates change - encourages others to identify opportunities for different and innovative approaches, facilitates implementation and acceptance of change.
- Service orientation - Anticipates and responds promptly to internal customer's needs. Solicits customer feedback.
- Analytical thinker – strong problem solving skills. Demonstrates strong interpersonal skills and ability to negotiate.
Compensation/Benefits:
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 18 2018
Active Until:
May 19 2018
Hiring Organization:
Save the Children US
industry:
Nonprofit