The Head of Payroll will be accountable to ensure an accurate and timely payroll is issued for over 1,400 employees in multiple states and overseas. This role is the subject matter expert for employee payroll compliance and is a strategic thinker with the drive to implement best practices and operational efficiencies. The Head of Payroll will assess and optimize workflow to meet the needs of the payroll rules set forth by the agency’s labor and reporting and related payroll policies and maximize technical efficiencies while keeping data secure. This role will also be responsible to provide customer service and answer payroll related questions from employees that are on the agency payroll, and will liaise with Human Resources and Accounting to ensure accurate reporting and representation of HR data in the payroll system and general ledger. The Head of Payroll will coordinate and manage the entire payroll function and identify opportunities for automation of payroll processes including but not limited to time sheets, report generation, error and exception reporting.
Areas of Responsibility:
Payroll Processing Management 85%
- Manages all employees of the payroll unit, including performance management and hiring.
- Oversees the day-to-day operations of the payroll team and processes associated with the payroll, payroll tax and wage garnishments, and the related transactions.
- Ensures the accurate and timely processing of time sheets for labor reporting and payroll for all staff including but not limited to: audit payroll prior to processing, manual checks, one time payments, garnishments, taxes and direct deposits.
- Works in collaboration with HR on benefits and other deductions.
- Supports accounting with closing activities related to staffing costs including month-end, year-end close, providing supporting documentation as required for audits and agency tax returns including worker’s compensation audit and paying related insurance premiums.
- Produces relevant payroll related reporting, including timecard completion and follow up and manages the maintenance of all payroll/ timekeeping internal processes, procedures and policies.
- Provides excellent customer services to all employees and prioritizes and supports the payroll team with the Payroll Help Desk tickets system including tracking metrics, researching and resolving outstanding issues.
- Develops and delivers training to employees and timesheet coordinators on the use of the system as well as finance staff to access data for analysis.
- Ensures wire transfers for overseas staff.
- Performs follow-up on checks not cleared within 180 days, direct deposits, voided checks.
- Manages payroll vendor relationships with regards to timekeeping and payroll services in all areas related to payroll processing.
- Ensures compliance with regulatory requirements for federal, state, and local tax and payroll regulations including year-end W-2 filings and corrections and timely response to tax notices.
Innovation and Internal Controls 15%
- Identifies opportunities for process improvement throughout the Agency and participates on special projects, as needed.
- Maintains and adheres to internal controls and reporting related to payroll transactions.
- Updates payroll documentation and policies as they pertain to payroll and conducts training for staff related to payroll policies and understanding their pay.
Educational Background:
Bachelor’s degree
Skills/Experience:
- You have a minimum 5-7 years' experience in area of expertise
- Professional level of technical or managerial knowledge, skills, and experience to manage the operational activities of a unit or team, or provide the technical and management support related to various size programs, grants or projects.
- Computer fluency; Microsoft Word, Excel, PowerPoint, Access.
- Able to handle with highly confidential information.
- Experience in supervising staff.
- Must be detail oriented.
- Able to adhere to tight deadlines.
- Excellent analytical and auditing skills.
- Complete understanding of the HR audit controls associated with SOX compliance.
- Excellent verbal and written communication skills.
- Superior analytical, problem solving and technical skills.
- Solid understanding of employment law, regulatory, and legal compliance practices required.
- Ability to work effectively both with and without supervision.
- Requires high degree of responsibility, ability to prioritize and handle multiple, concurrent tasks.
- You have learned knowledge and technical skills to support semi-complex tasks.
- Experience with timekeeping systems and imports.
- Must maintain the utmost of integrity in all aspects of the position.
Preferred Qualifications
- Certified Payroll Professional (CPP) designation
- Experience with Ultimate HR/Payroll system and Tenrox a preferred.
- Understanding of payroll accounting.
- Fund/Not-for-Profit experience.
- International development oriented payroll processing experience.
- Certified Payroll Professional (CPP) Certification a plus.
- Experiencing in providing project management/leadership for various Human Resource projects and initiatives
Compensation/Benefits:
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Job Function:
Organization Info
Listing Stats
Post Date:
Feb 26 2019
Active Until:
Mar 26 2019
Hiring Organization:
Save the Children US
industry:
Nonprofit