Summary
The Manager, Payroll is responsible for the management of the payroll department and ensures the goals and deadlines of the payroll department are consistently met. Anticipates and identifies obstacles and problems, and proceeds toward resolution. Streamlines procedures and systems to improve efficiency. Manages relationships with Human Resources as well as timesheet and payroll vendors. Oversees the administration and implementation of payroll and timesheet systems as they pertain to payroll.
What You’ll Be Doing (Essential Duties)
- Exercise independent judgment and discretion on significant matters related to functional area
- Requires little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
- General regulations exist, but incumbent must interpret the regulations. The "what" and "how" are provided, but must always interpret the "how"
Oversees the payroll unit to (30%):
- Ensure the accurate and timely processing of payroll for all staff.
- Work in collaboration with HR on benefits and other deductions.
- Ensure the accurate and timely processing of confidential payments such as severance or last payments for termed employees and other payments (vacation, performance award) are coordinated with payroll staff and entered into the current payroll processing.
- Support audit.
- Produce payroll journal entries needed for the general ledger.
- Produce relevant payroll related reporting, including ensuring procedures are in place to monitor and communicate missing/ late timesheets.
- Ensure the upload of all incoming timesheets, including current, missing, and adjusted timesheets.
- Prepare wire transfers to overseas staff.
- Coordinate new and existing garnishments.
- Follow-up on checks not cleared within 180 days, direct deposits, voided checks.
Manages the maintenance of all payroll/ timekeeping internal processes, procedures and policies. Develops and delivers training to employees and timesheet coordinators on the use of the system as well as finance staff to access data for analysis. (20%)
Manages the coordination with IT, payroll and timekeeping services providers in all areas related to payroll processing. (10%)
Oversee tax/ payroll compliance (10%)
- Ensures compliance with Federal, state and local tax and payroll regulations, including year-end W-2 filings and corrections.
- Responds to all tax notices in a timely manner.
Ensures effective management of the Payroll team. Supports efforts to create a high-performance work environment that appropriately distinguishes staff on the basis of their performance. Supports an environment with a “can do” positive and “complete resolution” attitude that is customer service-oriented and strives for continued excellence. Provides ongoing and constructive feedback on performance, including recognition for strong performance and appropriate correction action for poor performance. Models and encourages practices that support staff wellness. (15%)
Acts as Subject Matter Expert proactively working to determine root-cause of payroll issues and resolves issues working with appropriate stakeholders. Analyzes new or existing processes and systems and identifies required modifications/ enhancements and collaborates with HR and IT to implement. (15%)
Required Qualifications
Minimum 3 to 5 years’ experience in processing payroll in a multi-state/international organization – required
Experience in supervising staff – required
Advanced computer fluency in Microsoft Excel – required
Preferred Qualifications
Bachelor’s Degree in Finance or related field – preferred
International development oriented payroll processing expenses – preferred
Fund/Not-for-Profit accounting/finance experience – preferred
Service Orientation – Anticipates and responds promptly to stakeholders needs. Solicits stakeholder feedback. Facilitates change – encourages others to identify opportunities for different and innovative approaches, facilitates implementation and acceptance of change. Has ability to influence without authority and build effective relationships. Capacity Building Skills – explains clearly and demonstrates appropriate methods to finance and non- finance staff.
Communication skills –possesses strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information across cultures.
Team Approach- Team player with excellent interpersonal skills and a demonstrated ability to build effective relationships. Accurate and detail oriented, with ability to see the big picture.
Ability to properly prioritize work and escalate issues as needed and complete work in a timely manner while working on simultaneous tasks.
Ability and desire to learn new concepts/skills quickly. Strong problem solving, analytical, and organizational skills.
What’s In It for You
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.