The Event and Volunteer Coordinator is responsible for coordinating Habitat for Humanity of Northern Fox Valley special events and volunteer program. Under the direct supervision of the Development Manager, the Event and Volunteer Coordinator will plan and implement annual special events to support the overall revenue goals of the organization. The Event and Volunteer Coordinator will participate in budgeting, planning, communications, overall event management, volunteer recruitment for build sites, and be a key team member of the HFHNFV team.
In partnership with the Development Manager, the Event and Volunteer Coordinator responsibilities include recommending to the Development Manager annual and/or multi-year goals for events, the development and implementation of plans to achieve those goals, and the daily driving of the process to make the special events successful. Additionally, the Event and Volunteer Coordinator will be responsible for not only growing, but sustaining our current Volunteer Program.
Areas of Responsibility:
- Plan, organize, coordinate, and direct special events (such as Women Build and our 24 Hour Build A Thon)
- Act as event liaison between the organization and vendors, donors, participants, etc.
- Responsible for event management from start to finish including but not limited to securing venues, developing the program, securing VIPs, renting equipment, hiring caterers, decorations and logistics to ensure seamless execution, financial success and positive brand experience
- Generate all correspondence including solicitation letters and thank-you letters
- Develop concepts and designs, and coordinate mailings of promotional materials and invitations; and direct logistical planning
- Support coordination of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content
- Maintain records on event activities, progress, status, and post event summary
- Attend event to oversee activities, volunteers; ensure details are handled as planned; address any issue that may arise and remain on site after the event to ensure proper clean up
- Work with and give guidance to volunteers and staff involved in event planning and execution
- Negotiate and contract with vendors for a variety of goods and services related to special event planning
- Monitor delivery of goods and services to ensure contract terms are satisfied
- Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination
- Develop and control budgets on a program or event basis
- Negotiate financial terms and authorize expenditures with oversight from the supervisor
- Determine volunteer staffing needs for special events; in conjunction with the Volunteer Coordinator, secure and train volunteers
- Perform other related duties as assigned or need by the organization
- Specific Responsibilities for Volunteer Program:
- Recruit and schedule individuals and groups for construction sites, committees, and various other volunteer opportunities via phone, e-mail, mailings, volunteer websites, etc.
- Represent Habitat for Humanity of Northern Fox Valley at corporate and community volunteer fairs
- Maintain online volunteer calendars
- Meet and greet construction volunteers at the job site, assure release and waiver of liability forms, give work day orientation
- Develop, distribute, collect and tabulate volunteer satisfaction surveys
- Create a volunteer thank you program
- Maintain and update our Volunteer Database (Volunteer-Up)
Educational Background:
Associate Degree or equivalent 2 years into a bachelor degree in marketing, PR, or hospitality.
Skills/Experience:
- Special event experience with a proven and documented track record of event management, sponsorship solicitation and marketing.
- Dedication to the goals and mission of Habitat for Humanity.
- Strong communication skills – written and verbal.
- Strong negotiation, leadership and planning skills
- Ability to multi-task, remain calm and work under pressure in a fast-paced environment.
- Strong computer skills and proficiency in word processing, database management, spreadsheet applications, Raiser’s Edge, Volunteer Up or other fundraising software.
- Attention to details and good problem-solving skills.
- Excellent social media and marketing skills; media relations experience is also an asset.
- Strong initiative and customer service orientation; volunteer management skills an asset.
- Strong interpersonal skills and ability to deal with a diverse type of people.
- Excellent organizational, project management, time management skills and ability to cope with limited resources, seize opportunities and think creatively.
- Ability to work effectively as part of a team and also take initiatives when the need arises.
- Demonstrated consistent high energy level and flexibility.
- Ability to maintain confidential information; knowledge of correct protocol for specific situations.
- Experience and comfort in facilitating committee meetings.
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 31 2019
Active Until:
Dec 1 2019
Hiring Organization:
Habitat for Humanity International
industry:
Nonprofit