The Project Operations Manager works closely with department and operating unit leadership to ensure financial, administrative, contractual, and logistical efficiency and compliance. The Project Operations Manager serves as a liaison between project staff and the organization’s administrative and finance services to maintain the smooth departmental operations. The Project Operations Manager manages the entire sub-award process from pre-award through implementation to close-out and has primary responsibility for departmental and project budgetary management.
Areas of Responsibility:
- With oversight by the Director, manages and guides the day-to-day activities of the project and department with an emphasis on management of budget and subcontracts. Specific activities include but are not limited to:
- Preparing project, proposal/capture, and General and Administrative (G&A) budgets;
- Performing monthly financial analysis (actual vs. budget);
- Adjusting budgets on an annual basis and as needed;
- Forecasting; and
- Performing cost allocation and tracking.
- Manages entire sub-award process from pre-award through implementation to close-out including but not limited to:
- Conducting pre-award assessments;
- Drafting letters of authorization;
- Drafting agreements and amendments; and
- Reviewing sub budgets for accuracy and reasonableness and providing feedback to project teams.
- Works with project staff to ensure all operations, administrative and contractual activities and expenditures are consistent with project’s work plan and budget.
- Serves as liaison between Contracts Department/Purchasing and project staff with regard to consultant agreements, purchase orders, fixed price agreements, subcontracts, sub-agreements, and necessary modifications.
- Works with project staff to formalize Statements of Work (SOW) and budgets into contracts (e.g., consultant agreements, subcontracts, purchase orders, etc.).
- Monitors and enforces compliance to organization and donor policies and regulations for procurement and completion of contractual deliverables.
- Ensures that all financial deliverables for all contractual arrangements are tracked, monitored, and delivered; includes developing and managing an appropriate tracking mechanism.
- Tracks contractual obligations such as consultant agreements, purchase orders, sub-agreements, subcontracts and financial deliverables.
- Manages the project’s filing system for all contracts and agreements, and other documentation, materials, and deliverables.
- Performs other duties as assigned.
Educational Background:
Bachelor’s degree or its international equivalent in Business Management, Finance, or related field.
Skills/Experience:
- Plans and coordinates business operations.
- Oversees administrative activities related to fiscal management, logistics, and other administrative activities.
- Serves as a financial specialist responsible for gathering facts, analyzing findings, reaching logical conclusions, and recommending solutions.
- Applies knowledge of essential aspects of grant programs.
- Maintain frequent contacts with management and staff to plan and/or coordinate activities and to serve as a resource regarding financial policies and procedures.
- Demonstrate project and personnel management skills.
- Influences, motivates, and collaborates with others.
- Adapts and resolves problems/issues to bring projects to completion.
Problem Solving & Impact:
- Responsible for helping to ensure that projects are staying within the established scope and budgetary parameters through analysis and consultation with management.
- Resolves issues and navigates obstacles to deliver work products.
- Identifies and resolves problems that would not require management’s direct involvement.
- Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
- Addresses problems in accordance with priorities, policies, commitments, and project goals.
- Demonstrates ability to differentiate between situations which can be handled independently and those which require escalation.
- Researches and develops solutions for unusual and novel situations.
Supervision Given/Received:
- May manage and provide guidance to other lower level personnel.
- Ability to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness.
- Coordinates budgets and resources with management to achieve goals.
- Typically reports to a Director
Experience:*
- Typically requires 5+ years in a programmatic environment with areas to include contracts and finance..
- Knowledge of financial and contractual management of contracts and cooperative agreements including budget design, financial oversight, and expenditure projections.
- Ability to work in teams and build consensus with individuals at all levels.
- Effective writing, editorial, and communication skills; excellent command of English grammar and usage.
- Effective interpersonal skills.
- Effective problem-solving skills.
- Strong organizational skills and attention to detail.
- High degree of computer literacy with excellent knowledge of word processing and spreadsheet software applications required (MS Word; MS Excel).
Preferred Experience:*
- Prior work in a non-governmental organization (NGO).
- Knowledge of U.S. government regulations, procedures, and contracting requirements.
Job Function:
Organization Info
Listing Stats
Post Date:
Nov 15 2018
Active Until:
Dec 15 2018
Hiring Organization:
Fhi 360
industry:
Nonprofit