The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our Denver office. This position will work closely with the Senior Vice President (SVP) of Colorado and Vice President of Development while performing highly advanced professional assistance. This role will work under limited to minimal supervision with considerable to extensive latitude for the use of initiative and independent judgment.
Areas of Responsibility:
- Provides administrative and technical assistance to an executive(s) in Denver.
- Coordinates calendars, meetings, and other activities on behalf of the executive.
- Plans and prepares, or supervises the preparation of weekly, periodic and special development reports.
- Prepares logistics, notices, agendas and materials for meetings.
- Responsible for the office management ensuring it functions smoothly and administrative tasks are accomplished as assigned.
- Interprets policies and procedures and makes administrative decisions.
- Advises the executive on administrative matters within the SouthWest Affiliate.
- Assists in budget preparation and management.
- Assists in expense reporting/administration of the executive’s expense account.
- Arrange corporate events to take place outside of the workplace, such as volunteer or staff appreciation events.
- Uphold a strict level of confidentiality.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
- Make travel arrangements.
- Other duties as assigned.
Educational Background:
Bachelor’s degree preferred. College coursework combined with related experience may be substituted for a degree.
Skills/Experience:
- Related experience may be substituted as follows: 1 ½ years’ experience equates to 1 full-time year of higher education.
- 4+years of progressively responsible experience providing administrative support for a manager or multiple managers.
- Experience in office practices, administrative support, or the technical program area.
- Knowledge of accepted business practices and procedures of applicable rules, regulations, and policies and of related legislative and legal practices and procedures.
- Ability to communicate effectively, to handle high-level administrative issues, to analyze and solve work-related problems, and to assign and/or supervise the work of others.
- Proven background and willingness to work in an atmosphere requiring flexibility and change as well as the ability to work irregular hours including attending evening and weekend meetings or events.
- Ability to lift 20 lbs from ground to waist level with or without reasonable accommodation.
- Intermediate knowledge and skill with Microsoft Office used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs are preferred. These skills are subject to testing.
- Must be at least 18 years old.
Job Function:
Organization Info
Listing Stats
Post Date:
May 22 2019
Active Until:
Jun 22 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit