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Project Coordinator - Scientific Meetings Programming

This job is no longer available

The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator in our National Center office located in Dallas, TX .

The Project Coordinator provides coordination and project management to the Scientific Meetings Programming Department.

Areas of Responsibility: 
  • Create and maintain electronic database(s) of conferences' invited speakers, program committees, abstract submitters/presenters, award submitters and other fields specific to conferences. Run reports as needed.
  • Input and update speaker and session information into the conferences’ database.
  • Follow-up/track communications and activities with speakers/moderators to confirm their role.
  • Assist with preparation of logistics for meetings, hotel and meal arrangements and assist with organization of planning program committee meetings.
  • Update information appearing on AHA conferences’ web sites and internal and external publications pertaining to scientific conferences.    
  • Initiate correspondence (e-mail, fax and/or phone) and communications with volunteers, staff and vendors to review and confirm accuracy associated with abstracts, conference program committee, awards, teleconferences and any other necessary information.
  • Initiate purchase orders, check requisitions, and conference award checks in our financial system (JD Edwards e1). Pay invoices/bills and do budget transfers as needed.
  • Maintain conference supply stock; coordinate mailings and the packing and shipping of conference materials
  • Input and followup with contracts, statements of work, ammendments, etc. in the AHA Legal database (Dolphin.
  • Other duties as assigned by the director or other managers to include items such as arranging conference calls or assist with questions, invoices and refunds for Registration.
Educational Background: 
High School Diploma or Equivalent.
  • Minimum of two (2) years of related professional experience involving administrative or project management work.
  • Proficient skills in MS Office (Word, Excel, PowerPoint and Outlook.
  • Excellent verbal and written communication skills as well as exceptional customer service skills.
  • Ability to prioritize work to balance multiple projects and deadlines.
  • Strong organizational skills, attention to detail, and ability to be pro-active.

Here are some of the preferred skills we are looking for:

  • Bachelor’s degree from a four-year college or university.
  • Prior Meetings/Events experience.

Organization Info

American Heart Association | American Stroke Association

Dallas, TX, United States
Annual Budget : 
More than $500M
About Us

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Sep 13 2019
Active Until: 
Oct 14 2019
Hiring Organization: 
American Heart Association | American Stroke Association