The Project Coordinator is responsible for providing coordination and administrative support for the Field Corporate Relations team comprised of six Field Corporation Relations Directors and a Vice President of Corporate Relations. The coordinator is responsible for preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.
Ideal location for this position is at the Association headquarters in Dallas, TX. However, flexibility in location is possible depending upon circumstances, with remote/home office possible.
- Coordinate and monitor project timelines while effectively communicating project needs and related information as required.
- Communicate with client base to organize and manage assigned projects/events. As needed, recruit staff and/or volunteers for participation, coordinate with vendors, or perform on-site set-up and logistics coordination.
- Assist with marketing efforts which may include updating on-line content, distribution of marketing materials, or vendors/contractors/volunteer communication.
- Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects.
- Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
- Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.
- Two (2) years of experience in project coordination
- Two (2) years of basic accounting process experience
- Demonstrated ability to prepare written and presentation communications
- Demonstrated customer service skills
Preferred Qualifications
- Two (2) years of experience in event or meeting planning
- Some college or BA in Communications, Business, Marketing or related area