The American Heart Association (AHA) has an excellent opportunity for an Executive Assistantwho will support the Chief Medical Officer of Prevention and the Center for Health Metrics and Evaluation and the Senior Vice President of the Center for Health Metrics and Evaluationat our National Center office located in Dallas, TX .
The Executive Assistant is responsible for planning and executing projects to ensure the efficient and effective overall utilization of Association resources.
Areas of Responsibility:
- Maintains supervisors’ calendars of appointments and makes arrangements for committee meetings, department/staff meetings, task force, working group meetings, and/or volunteer leadership committee meetings. Performs record keeping as needed. Prepares agendas and support materials for these meetings as needed.
- Prepares and processes all correspondence. Proof reads, duplicates and distributes all such correspondence, reports, presentations, transparencies, etc.
- Proficient and proactively stays current with Microsoft Office applications, particularly Word, Excel and PowerPoint to assist in the development of powerpoints and summary documents.
- Communicates and effectively follows up on projects and assigned tasks
- Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments.
- Successfully completes multiple duties and projects while managing competing demands and priorities.
- Utilize vendor and/or AHA systems (e.g. E1, COI, Dynamics, Optimus, Science Review etc.) efficiently and competently to complete duties/projects.
- Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.
- Managing the administrative components of the department budget.
- Collaborates with CEO Office Executive Assistants to ensure consistent phone coverage, mass mailings, and priority executive event support.
- Provides back-up support to the Chief Medical Officer Executive Assistant for executive leadership support.
Educational Background:
High School Diploma or GED and some college with concentration in Business, Marketing, Communications, or other related field.
Skills/Experience:
- Minimum of five (5) years professional experience in business administration, office procedures, complex executive correspondence and meeting coordination.
- Advanced skills in one or more Microsoft Office application such as Word, PowerPoint, Excel along with the ability to train others on system usage.
- Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts.
- Excellent skills in written, oral and interpersonal communication, including business writing.
- Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.
- Must have the ability to work independently, prioritize work assignments, and meet deadlines, but also work in a team environment and interact with industry, staff, volunteers, and public.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 30 2019
Active Until:
Mar 3 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit