Executive Assistant

This individual will be responsible for planning and executing projects to ensure the efficient and effective overall utilization of Association resources. Provides administrative support to executive leadership. Provides meeting management, scheduling, correspondence, project coordination and documentation.Other responsibilities will include:

• Maintains supervisor’s calendars of appointments and arranges committee meetings, department/staff meetings, task force, working group meetings, and/or council leadership committee meetings. Performs record keeping as needed. Prepares agendas and support materials for these meetings as needed
• Prepares and processes all correspondence. Proof reads, duplicates and distributes all such correspondence, reports, presentations, transparencies, etc.
• Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required goals
• Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments
• Successfully completes multiple duties and projects while managing competing demands and priorities
• Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures
• Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects