The American Heart Association has an excellend opportunity for a Executive Assistant - ECC, Global Operations position location at our National Center office located in Dallas, TX! This individual will provide administrative, financial and operational support to the Vice President, Emergency Cardiovascular Care Global Operations and the Digital Operations Director-ECC, including, travel, expenses, record keeping and meeting management. Manages special projects related to ECC Global Operations. Responsible for the collection of overdue invoices within ECC department. Serves as Administrator for the RQI Sales DB . Serves as point of contact/liaison for Global Operations staff. Processes invoices for payment.
Areas of Responsibility:
- Provides administrative and secretarial services to the Vice President, such as written correspondence, scheduling internal and external appointments, coordinating meetings and conference calls, making travel arrangements, processing expense reports and invoices, and record keeping
- Oversees development and maintenance of budgets and expense reporting systems for Global Operations domestic and international budgets. Responsible for problem solving on budget with ECC Directors and ECC Finance. Develops proficiency with the budget allocation system. Assists with the coordination of the annual budgeting process for ECC Global Operations
- Provides monthly budget reports for the VP, Directors, and Managers, who will identify possible misallocations of expenses. Ensure prompt monthly reconciliations of budget reports with each staff person responsible for budget. Correct posting errors by submitting proper information to Finance
- Delivers recurring and ad-hoc reports to support field operations, internal customers and various ECC business initiatives. Assists the Data / Reporting Administrator in oversight of RQI Database
- Responsible for overseeing and collecting payments for ECC Receivables; accountable to minimizing receivables on the ECC Aging Report.
- Manages contracts with vendors, and ensures payments are processed
- Becomes knowledgeable and conversant with the SharePoint program structure, policies, and procedures, as well as other AHA administrative software/systems
- Serves as a CPR Instructor and assists the HQ’s department in coordinating CPR training with AHA staff and external customers
- Maintain, monitor, and verify the accuracy of data in applicable systems, focused primarly on supporting the daily/weekly/monthly data gathering, cleansing, loading of data sets to the ECC Sales Data Base
Educational Background:
High School Diploma or Equivalent
Skills/Experience:
- 5 to 8 years of work related experience.
- Excellent written and oral communication skill
- Development and maintenance of budgets and expense reports
- Ability to streamline budget and contract management process
- Demonstrated experience in providing administrative and secretarial services
- Experienced MS Office use
- Experience working with volunteers and customers
Preferred Skills:
- Some college education
- Knowledge about Emergency Cardiovascular Care products and development processes
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 12 2018
Active Until:
Jul 12 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit