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Accounts Payable Supervisor

This job is no longer available

The American Heart Association has an excellent opportunity for an Accounts Payable Supervisor position based in Dallas, TX.

In this role, you will be responsible for leading operations and work flow for the disbursement process for Research and PCard administration to ensure the prescribed accounts payable processes, procedures and internal control environment are appropriately maintained. Responsible for managing weekly disbursements, quarterly research funding and PCard administration which includes the monthly close process for accounts payable, review of the various accounts payable reports for the accuracy of transaction processing and monitoring of the customer service intake process and response.

Areas of Responsibility: 
  • Oversees the National Center cash flow and invoice payment schedules following the prescribed Procurement Policy terms and conditions.
  • Establishes and prepares staff working schedules to maintain accurate and timely disbursement activities. Sets annual staff goals and performance standards including professional development/training.
  • Provides oversight for approved research payments according to schedule and overall support to research department, including preparation of annual research disbursement calendar of events and coordination of bank reconciliations. Ensures research database properly interfaces to the E1 system and reconciles on quarterly basis. Establishes and manages the Government Grant Hold Process to ensure releases of all approved invoices/expense reports for payment.
  • Processes and reviews various accounts payable reports and puts in place improvements in processes as data warrants. Ensures payables/PCard/invoice transactions are regularly reviewed by staff and appropriate follow-up occurs with stale transactions, using automated email processes.
  • Analyzes monthly and fiscal year end Accounts Payable to General Ledger reconciliation reports. Oversees and/or prepares the Annual Prepaid log, AP Accrual logs and schedule of Research Payments to include other Audit PBC requirements. Special projects and reports as assigned.
  • Ensure annual 1099s are processed accurately according to IRS deadlines and Unclaimed Property is reported according to state regulations
  • Works with Finance Tax account to prepare any funds for manual W2G taxes for prize winning, raffles. Maintains records and makes tax deposits according to IRS guidelines. Oversees 1099 and Escheatment process.
Educational Background: 
Bachelor's Degree in Accounting or equivalent work experience.
Skills/Experience: 
  • Minimum five (5) years of experience in the related field
  • Experience in proper Accounts Payable procedures and practices
  • Experience with purchasing card account management
  • Experience with government contractual disbursements and record keeping
  • Team leadership experience
  • Comprehensive knowledge of accounting principles and practices for cash flow, accounts payable, and bank account reconciliation
  • Proficient and detail oriented in basic math and accounting skills
  • Proficient with automated financial and expense reporting systems
Job Function: 

Organization Info

American Heart Association | American Stroke Association

Overview
Headquarters: 
Dallas, TX, United States
Annual Budget : 
More than $500M
Founded: 
1949
About Us
Mission: 

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
May 10 2019
Active Until: 
Jun 10 2019
Hiring Organization: 
American Heart Association | American Stroke Association
industry: 
Nonprofit