Assistant Regional Finance Director

Strategic Financial Planning and Management

• Support in financial planning, budgeting and reporting
• Assist the Regional Finance Director to ensure National/Regional Offices are monitoring their spending against budget commitments to assure that spending occurs only where there are commitments and to minimize year-end overspending.
• Support the NO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.
• Liaise with Support Office Finance regarding their trips to the region in collaboration with the NO Finance/Grant Teams
• Develop and maintain good professional networks with the NO Grant and Finance Managers, Support Office IPGs, NO Finance Directors and Regional GAM Directors.
• Represent the regional finance in the grants community forum (internal and external to WV) and participate in at least one Grants Community Working group.

Promotion of financial accountability and reporting

• Provide support to ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WV’s ministry in the region. Involves assisting National Offices designing and improving internal control systems and project accounting systems
• Support in the review and evaluation of the region’s financial performance and efficiency through the quarterly financial scorecards and periodic review of national office financial systems.
• Support National/Regional Offices comply with year-end closing processes.

Grants Budget & Acquisition

• Work with Support Offices in large scale (budget over $5m) proposal design workshops and review proposal budget to ensure grant proposals are competitive.
• Work with NOs and Support Offices to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification
• Work with the grant acquisition and management team to promote effective relations and support to National Offices prioritized to grow grants or balance their funding portfolio

​Capacity Building

• Mentor/support the second and third level finance staffs in the region to understand and meet the service requirements of their roles.
• Support financial capacity building in National Offices by providing training for finance and non-finance staffs.
• Support National offices to Work with the relevant Shared Service providers to implement agreed shared services.
• Co-planning and Facilitate capacity building initiatives with Regional GAM Director at National/Regional Office especially as it relates to grants financial management and grants compliance.
• Participate in and/or co-facilitates large scale grants start up workshop in collaboration with the NOs and respective SOs.
• Develop a pool of grant finance experts, create an environment of experience sharing and promote best practices within the region
• Support Regional GAM Director in planning and delivering regional GAM meetings and workshops aimed at strengthening NO grant capacity.

Risk Management

Audit Recommendations :

• Coordinate with NO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.
• Participate in large scale grants audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs

Risk assessment For Grants approval

• Review Go No Go document for grants approval received from national offices in light of risk mitigation.

Award Terms interpretation

• Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements

Internal Control Systems:

• Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations

​LDRs/Cost Allocation implementation monitoring

• Work in collaboration with the national offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.
• Work with FRSC and P&C staff to address any issues pertaining to LDRs database implementation

​Large Scale grants close-out

• Assist NOs in the preparation of large scale grants (>US$5 Million) closeouts plan
• Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements

Others

• Perform special projects/assignments for the Regional Finance Director and Director, Global Grants & Programme Finance as necessary.
• Act on behalf of the Regional Finance Director during his/her absence
• Attend and participate in devotional meetings (per office practice).