This position oversees affiliate’s financial management, analysis and fiscal reporting for departments generating revenue and expenses. Key areas of administrative responsibilities include mortgage performance tracking and administration; mortgagor escrow management; cash flow management; electronic financial system maintenance; bank account reconciliation and maintenance; fixed asset management; accounts receivable/payable management; serve as audit liaison; financial reporting to executive team and board of directors; insurance management; budget creation and monitoring; financial forecasting; grant support; and general accounting operations.
Time Commitment: This position is full-time, exempt. Hours are generally Monday through Friday, 8:30 a.m. to 4:30 p.m., but this position does require some evening and weekend work.
Areas of Responsibility:
General Accounting:
- Responsible for all general ledger accounting processes
- Maintain chart of accounts and proper accounting records
- Record deposits
- Process all bills and expenses, prepare checks, assure prompt payment and discount use
- Prepare all month-end adjusting journal entries
- Reconcile mortgage account balances with servicing report; assist with delinquency reporting and notifications
- Reconcile donations with donor-tracking report; assist with acknowledging donors
- Enter and acknowledge in-kind donations
- Work with vendors to keep accurate records, including 1099, certificate of liability insurance and workman’s compensation coverage
- Accurate record-keeping of construction in progress account, including job costing, budgeting, and reconciliation
- Manage and authorize expenditures according to annual budget
- Prepare monthly asset and liability account reconciliations
- Monitor compliance with document retention policies
- Monitor/handle all issues involving credit cards including compliance with industry standards and merchant services
- Monitor internal controls and develop additional controls where needed, include ReStore operations
- Liaison with the finance committee to review finances and ensure adherence to policies and procedures
HR/Payroll:
- Responsible for working with payroll service to process payroll
- Manage relationship with payroll service—ensure proper reporting and tax deposits
- Supply payroll service with pay period information
- Maintain employee payroll records—updates, new employees,
- Serve as main human resource contact for the organization
- Ensure compliance with all payroll changes and regulations
- Responsible for accuracy of employee deductions for garnishment requirements, health insurance, and other benefits
Grants:
- Reconcile, report and prepare draw requests for grants
- Monitor contracts and compliance, including tracking jobs/grant deliverables
- Prioritize and coordinate with Executive Director and development staff, areas needing funding for grant acquisition
- Provide reports as needed to various funders
Mortgage Portfolio:
- Oversee mortgage portfolio management, including origination and servicing
- Prepare annual privacy notice and subordinate note balances for borrowers
- Review homeowner escrow account reports, including balance reconciliation, homeowner insurance premiums and property tax payments; annual RESPA analysis
- Review mortgage payments and reconcile against mortgage servicing report
- Home sale entries, including cost of homes sold, transfer to homeowners, etc.
Financial Reporting:
- Responsible for monthly, annual and special reporting
- Generate monthly financial statements
- Prepare information for annual audit
- Assist with annual budget preparation
- Prepare reports for directors as needed, such as cost of builds, budget performance reports, cash flow, functional expense analysis, etc.
- Assist treasurer with preparation of board information
- Various record-keeping activities/monitoring of various business accounts (i.e. property tax management, insurance, vendor accounts, etc.)
- Cash/Asset Management:
- Responsible for monitoring cash needs, and maintaining external contacts with financial institutions
- Reconcile and monitor daily cash receipts from ReStore and petty cash accounts
- Pursue collections of NSF checks
- Monitor homeowner escrow balances to ensure compliance with banking laws and calculate mortgage changes as needed
- Maintain employee credit card access, limits, reporting and documentation
- Manage multiple checking and savings account, assuring proper balances
- This position will also be responsible for some general office management duties, assisting with fundraising activities as needed, and support the implementation of strategic goals and objectives.
Educational Background:
College degree in finance or accounting required
Skills/Experience:
- Strong financial knowledge including budgeting, credit, banking and GAAP
- Understanding of mortgage financing a plus
- Ability to multitask and prioritize
- Experience in nonprofit accounting preferred
- Ability to maintain a professional level of confidentiality
- Enthusiasm, team-focused and strong customer service orientation
- Self-motivated; able to work independently with minimal supervision
- Possess tact, diplomacy and flexibility
- Experience working with individuals living in poverty
- Computer skills required: Microsoft suite, Quickbooks, and other systems including construction management and mortgage loan servicing software
- Must be able to pass a background, motor vehicle and credit check
- Finance: 5 years (Preferred)
- Nonprofit: 5 years (Preferred)
- Accounting: 5 years (Required)
- Mortgages: 5 years (Required)
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 4 2019
Active Until:
Nov 4 2019
Hiring Organization:
Habitat for Humanity International
industry:
Nonprofit