The Manager of Facilities is responsible for providing safe and healthy facilities that meet all Federal, state and local regulations as is crucial to the operation of a Head Start/Early Head Start program. This position, under supervision of the Program Director, ensures that all Head Start/ Early Head Start facilities & buildings meet Federal, state and local licensing requirements pertinent to the type of use and assuring that all required licenses are up to date. In addition, this position ensures that leases, contracts and/or agreements for all sites are current with appropriate signatures, oversees the maintenance and cleaning of buildings to ensure that they are clean, safe and in useable condition, and works with outside contractors and service-oriented business as necessary.
The Manager of Facilities serves as the chair of the Head Start Safety Committee and conducts regular health and safety inspections of buildings and playgrounds and where applicable, transportation services and contributes to program improvement through evaluation, self-assessment, and other program development efforts.
As a frontline representative of Save the Children, the Manager of Facilities is required to ensure the safety and security of children and families that he/she comes in contact with and adhere to the agency’s values of Accountability, Ambition, Collaboration, Creativity and Integrity.
As a Save the Children employee who will come into contact with children on a routine basis, the position is expected to prevent child abuse in every situation by striving, through mental awareness, good practice and training to minimize risk to children. The position must take positive steps to protect children who may be a subject of concern and report, respond to any instance of child abuse, and promote training and awareness around all child-safeguarding obligations.
- Operations and Facility Maintenance
- Record Keeping, Reporting and Documenting
What You’ll Be Doing (Essential Duties)
- Develop, implement and evaluate systems for the delivery of facility and, where applicable, transportation services. Includes center and, where applicable, home base services and services for children with disabilities.
- Ensure and maintain fire alarm and security alarm systems, as appropriate, are in good working order.
- Utilizes an established system to make regular health and safety inspections of all sites and to quickly resolve any identified site issues, including the safety of playgrounds, parking lots and other areas used by Head Start staff, children, parents, contractors and community volunteers.
- Ensure implementation of systems and schedules for building security and maintenance.
- Purchase and maintain required tools, equipment, and supplies, ensuring budgetary control.
- Ensure that all inspections, licenses and contracts are current and on file.
- Coordinate with site supervisors to ensure landscaping needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots are maintained and/or monitored.
- Work with Fiscal Coordinator to utilize a centralized purchasing system to support facilities with items such as equipment, supplies, repairs and maintenance; work with Fiscal Coordinator to develop a system for distributing needed items and coordinate moving of sites, inventory, and supplies as necessary.
- Maintains an established a warehouse for storage of program equipment and supplies for all sites, including items that can be requisitioned by program staff.
- Maintain an accurate inventory of all program supplies and equipment in centers, offices and warehouses.
- Ensure safety and functioning of all Head Start facilities and ensure compliance with ADA, OSHA, and other laws and regulations.
- Suggest changes in working conditions and use of equipment to increase efficiencies.
- Monitor facilities and ,where applicable, transportation services throughout program to ensure compliance with regulations. Recommends and implements program improvements and monitors the carrying out of these recommendations.
- Ensures facilities and grounds are a clean, safe and healthy environment that inspire learning for children, families and staff. Coordinate building inspections with center supervisors
- Solicits and reviews bids related to facility projects and and ,where applicable, transportation system. Ensures that bids are solicited in accordance with state and federal regulations.
- Supervises and coordinates construction, renovation and maintenance projects to ensure quality work and compliance with state, federal and corporate regulations.
- Seeks out the best facilities and negotiates leases.
- Creates training materials and provides training for custodial, janitorial, and/or maintenance personnel and where applicable, transportation staff.
- Facilitate and/or arrange for training on “Right to Know” and MSDS, and ensure that all sites are in compliance.
- Ensures the maintenance of assigned fleet of vehicles. Maintains vehicle records including but not limited to vehicle maintenance, inspections, and licensing.
- Reviews and analyzes monthly financial and statistical reports to assess the budget status of Centers and programs. Develops, allocates and manages resources to maximize program effectiveness.
- When in centers, protects the safety of children by implementing active supervision techniques to ensure no child is left alone or unsupervised at any time.
- The person in this position must have the ability to work in a constant state of alertness and safe manner.
- Maintains inventory records.
- Ensures the documentation and implementation of safety policy and procedures throughout the program in accordance with program and corporate policies/procedures.
- Develop and document progress on professional development plan for self and assigned staff.
- Coordinates the moving of office and classroom furniture.
- Participates in staff meetings, committees and training sessions.
- Ensures the mobilization and documentation of matching/in-kind funds.
- Complete other tasks as assigned or needed
- A minimum of an Associates’ degree in a closely related field with two years related experience and demonstrated knowledge of general building maintenance, facilities management, or transportation systems is requir
- Must be able to get certification for CPR and First Aid after hire and recertify as required.
- Must have own reliable transportation, a valid driver’s license, and vehicle insurance.
- Expected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.
- Understanding of Head Start Performance Standards and local regulations.
- Knowledge of the purpose of the Head Start/Early Head Start Program.
- Minimum of three years of management experience.
- Effective communication, problem-solving and time management skills.
- Must be available on-call for emergencies.
- Ability to exercise professional judgment and maintain effective working relationships with agency staff, children and parents, and outside agencies.
- Knowledge of program planning and supervisory techniques and practices.
- Knowledge of basic fiscal accountability.
- Ability to exercise professional judgment and evaluation before making decisions.
- Ability to establish and maintain effective working relationships with staff, children, parents and outside agencies.
- Ability to lift objects weighing up to 75 pounds.
- Ability to develop and maintain a system for accurate records.
- Ability to work with contractors and volunteers effectively.
- Ability to work independently with minimum supervision.
- Ability to understand and carry out oral and written instructions.
- Acceptable tuberculosis screening results, a clear criminal records check and a satisfactory initial health exam are required post-job offer and prior to employment.
- Knowledge of local health/safety regulations, ADA and OSHA requirements preferred.
- Bilingual preferred (Spanish).
- Commercial Driver’s License preferred.
- Facilities, construction or fleet management experience is preferred.
- Previous experience with lease management and contracting preferred.
- Experience with procurement and contract negotiation preferred.
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life Insurance
- Employee Assistance Program
- Paid Holidays
What makes us special!
- Generous Retirement Savings with matching company contributions
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions