The Facility Maintenance Coordinator is responsible for providing safe and healthy facilities that meet all Federal, state and local regulations as is crucial to the operation of a Head Start/Early Head Start program. This position ensures that all Head Start/ Early Head Start facilities & buildings meet Federal, state and local licensing requirements pertaining to the type of use and assuring that all required licenses are up to date. In addition, this position ensures that leases, contracts and/or agreements for all sites are current with appropriate signatures, oversees the maintenance and cleaning of buildings to ensure that they are clean, safe and in useable condition, and works with outside contractors and service-oriented business as necessary.
The Facility Maintenance Coordinator conducts regular health and safety inspections of buildings and playgrounds to the Program Director for reports submitted to chairs of the Head Start Safety Committee. Finally, this position is responsible for maintaining a warehouse of supplies and equipment, inventory control, and distribution of items to Head Start/Early Head Start facilities.
As a Save the Children employee who will come in contact with children on a routine basis, you are expected to prevent child abuse in every situation by striving, through mental awareness, good practice and training to minimize risk to children. You must take positive steps to protect children who may be a subject of concern and report and respond to any instance of child abuse and promote training and awareness around all child safeguarding obligations.
- Operations and Facility Maintenance
- Record Keeping and Documenting
- Reporting
What You’ll Be Doing (Essential Duties)
- Work with Fiscal Coordinator to utilize a centralized purchasing system to support facilities with items such as equipment, supplies, repairs and maintenance; work with Fiscal Coordinator to develop a system for distributing needed items and coordinate moving of sites, inventory, and supplies as necessary.
- Maintains an established a warehouse for storage of program equipment and supplies for all sites, including items that can be requisitioned by program staff.
- Maintain an accurate inventory of all program supplies and equipment in centers, offices and warehouses.
- Ensure implementation of systems and schedules for building security and maintenance.
- Ensure safety and functioning of all Head Start facilities and ensure compliance with ADA, OSHA, and other laws and regulations.
- Coordinate with site supervisors to ensure landscaping needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots are maintained and/or monitored.
- Suggest changes in working conditions and use of equipment to increase efficiencies.
- Maintain/ensure fire alarm and burglar alarm systems (as appropriate) are in good working order.
- Ensure that all inspections, licenses and contracts are current and on file.
- Request tools, equipment, and supplies, ensuring budgetary control.
- Utilizes an established system to make regular health and safety inspections of all sites and to quickly resolve any identified site issues, including the safety of playgrounds, parking lots and other areas used by Head Start staff, children, parents, contractors and community volunteers.
- Provide input into the hiring and training of custodial, janitorial, and maintenance staff or contractors.
- Provide input into and recommend training needed to meet the program goals and objectives.
- Arrange for training on “Right to Know” and MSDS, and ensure that all sites are in compliance.
- Perform other duties as may be assigned.
- Two years related experience and demonstrated knowledge of general building maintenance, facilities management, or transportation systems is required.
- Knowledge of local health/safety regulations, ADA and OSHA requirements preferred.
- Previous experience with lease management and contracting preferred.
- Ability to exercise professional judgment and maintain effective working relationships with agency staff, children and parents, and outside agencies.
- Effective communication, problem solving and time management skills.
- Must be available on-call for emergencies.
- Understanding of Head Start Performance Standards and local regulations.
- Must have reliable transportation, a current valid driver’s license and be insurable by Head Start insurance carrier.
- Expected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.
- Ability to lift objects weighing up to 75 pounds.
- Ability to develop and maintain a system for accurate records.
- Ability to work with contractors and volunteers effectively.
- Ability to work independently with minimum supervision.
- Ability to understand and carry out oral and written instructions.
- Acceptable tuberculosis screening results, a clear criminal records check and a satisfactory initial health exam are required post-job offer and prior to employment.
- Bilingual preferred (Spanish).
- Knowledge of the purpose of the Head Start/Early Head Start Program.
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life Insurance
- Employee Assistance Program
- Paid Holidays
What makes us special!
- Generous Retirement Savings with matching company contributions
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions