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Administrative Associate

This job is no longer available

Columbus, OH, USAColumbusOHUSA

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Columbus, OH office. Responsibilities for the Administrative Associate will include supporting and assisting with the implementation of the Central Ohio Heart Walk events. This Associate will need to be a self-motivated, independent worker who enjoys handling a variety of office related tasks.

Areas of Responsibility: 
  • Utilizes appropriate data systems for managing accurate data including entering customer/participant/company/sponsorship data.
  • Generates campaign, participant and sponsorship reports.
  • Manages e-mail campaigns and customizes event website template, maintains sponsor pages (back end contacts, location, schedule).
  • Provides support for the events, including sponsorship tracking, contract management, matching gifts and other donations.
  • Assists Directors in preparing for committee meetings as needed. Attends committee meetings and records minutes as needed. Arranges for meeting space, room set-up, meals, equipment, etc.
  • Performs financial coding and Accounts Payable and Accounts Receivable work, including managing budget reports (use of IQ4bis & E1)
  • Serve as a project manager to help provide administrative support to AHA’s signature fundraising event(s).
  • Oversees all logistics associated with Heart Walk and other events
  • Other duties as assigned.
  • At least 2 years of experience in an office setting as an administrative assistant or similar role
  • Minimum of two-year degree in business/office/administrative field preferred
  • Experience with special events, organizing volunteers and social media helpful
  • Excellent communication skills, both written and oral
  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point, database, reporting and financial tools with strong attention to detail/accuracy
  • Tech savvy with ability to learn and master new technology quickly
  • Strong Microsoft Publisher experience-ability to create and edit event collateral
  • Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence
  • Independent, self-motivated worker
  • Analytical problem-solving skills
  • Ability to manage multiple projects and timelines
  • Ability to prioritize and change direction quickly with tasks and projects
  • Ability to interact with all levels of business professionals
  • Excellent organizational skills
  • Reliable transportation
  • Ability to lift (up to 25 lbs), carry and transport event supplies
  • Willingness to work evenings and weekends when the job requires

Organization Info

American Heart Association | American Stroke Association

Dallas, TX, United States
Annual Budget : 
More than $500M
About Us

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Jan 10 2019
Active Until: 
Feb 10 2019
Hiring Organization: 
American Heart Association | American Stroke Association