Provide a broad range of administrative support for the Chief Marketing/Communication Officer and the Chief Supply Chain Officer. Professionally represent the departments assigned, engaging with internal and external constituents to support positive image of the organization and leadership team. Provide support and assistance to executives in daily activities by balancing competing priorities in a manner that makes all constituents feel valued and engaged.
Areas of Responsibility:
- Manage and perform administrative functions for executives, including but not limited to scheduling meetings, maintaining Outlook calendar, planning travel arrangements, managing expense reports, reconciling department budgets and proofreading correspondence, contract approval, expense reports, check requests, meeting logistics and ordering supplies.
- Anticipate needs and provide suggestions, when suitable, to facilitate effective and smooth transitions for each executive. Monitor scheduling changes and conflicts and proactively provide suggestions or initiate scheduling changes to address conflicts and changing priorities.
- Support and assist with department meetings via scheduling, ordering food, set-up, taking notes, providing follow up summaries and other general support functions.
- Communicate on behalf of executives directly with partners, vendors, staff, internal departments and others. Establish relationships with executive administrative staff for donors, Board members, and other key constituencies.
- Research, prioritize and follow up on issues and concerns addressed to executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
- Provide a bridge for smooth communication between executive’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with management and staff.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion.
- Participate with executives on select conversations and serve as trusted confidante to facilitate completion of deliverables and assignments.
- Undertake and assist with special projects and event coordination as needed.
Educational Background:
High school diploma required with BA/BS degree or relevant experience
Skills/Experience:
- A minimum of five years of experience supporting senior level executives in a complex, fast paced, environment
Required Leadership Competencies
- Manages for Results – Effectively organizes and prioritizes work with strong attention to detail and consistent follow-up to ensure effective execution and resolution of open issues. Manage short term priorities and longer term more complex projects.
- Leverages Functional Expertise – Leverages deep administrative skills and background to deliver outstanding service and support to C-suite executives.
- Communicates Effectively – Communicates clearly and effectively verbally and in writing inside the organization and with external stakeholders at all levels of the organization.
- Collaborates Internally and Externally – Comfortable working across diverse stakeholders to identify solutions, problem solve and orchestrate coordinated action. Fosters a sense of teamwork and cooperation naturally through approach to accomplishing work.
- Operates with Integrity – Incorporates high standards of professional behavior into every interaction and decision with a focus on respect, fairness, confidentiality and a positive outlook and approach.
Required Technical Competencies and Experience
- Demonstrated success in the development of the c-suite agendas; scheduling; handling of routine correspondence; and other administrative support functions as required.
- Significant experience managing travel arrangements and scheduling effectively managing costs, responding to changes in priority and travel challenges and accurate/timely reporting of expenses.
- Demonstrate an intermediate to advanced level of proficiency with Microsoft Office Suite and Outlook applications with the ability to quickly learn other applications.
- Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
- Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.
- Strong interpersonal skills with proven ability to succeed through positive influence and persuasion.
- Exceptional organizational skills.
- Excellent verbal/written communication skills.
- Flexibility to work additional hours
Required Foundational Competencies
- Committed to organizational mission of ending hunger.
- Diversity, Equity and Inclusion – Committed to a workplace that values different backgrounds and life experiences and allows everyone to bring their authentic self to work. Builds equity into structures, systems and processes for our employees and the communities we serve.
How to Apply:
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 24 2019
Active Until:
May 24 2019
Hiring Organization:
Feeding America
industry:
Nonprofit