The Deputy Director of Finance & Operations (DDFO) will support the financial procedures of The Hunt Institute and play a key role in the grants writing and management processes at The Institute. The DDFO should be a strategic thinker, with strong written and financial analysis skills, and have the ability to manage multiple, detailed projects with overlapping deadlines.
Reporting to the Director of Finance & Operations (DFO), the DDFO will be responsible for organizing and monitoring The Institute’s grant portfolio, including all phases of the grant process from prospect research through concept papers, proposals, agreement execution, grant reporting and outcome measurement. The DDFO will also support the DFO in tracking grants activity and supporting the DFO in communicating the financial implications on The Institute’s organization budget.
- Manage the life cycle of grants, from initial inquiry through final reporting, ensuring the delivery of timely, consistent products to funders.
- Oversee and maintain systems for tracking grant deliverables, meeting deadlines, engaging staff from across the organization, and driving the continued cultivation of prospects.
- Draft communications, proposals, concept papers, letters of inquiry, and other fundraising materials.
- Support the DFO with tracking of funder updates including correspondence and outstanding requests.
- Coordinate with team members assigned to contribute and report regular progress on projects, ensuring they have a clear understanding of their responsibilities, deadlines, and grant deliverables, and that essential information is provided in a timely, accurate and consistent manner.
- Work with DFO and Finance & Operations Manager to monitor grant expenditures, preparing necessary budgets for applications and interim and/or final reports.
- Support DFO with assembling and providing all necessary materials for annual audit and tax return preparation including confirmation letters and schedules.
- Entry into Quickbooks of accounts receivable and income transactions; perform monthly bank reconciliations.
- Support DFO with preparation of materials and minute taking for Finance & Development, Audit & Investment Committee meetings, as well as Bi-Annual Board Meetings.
- Perform other duties as assigned.
- Bachelor’s degree required.
- Minimum of 3-5 years of experience working in a development or grants department of a nonprofit, or Masters’ degree in relevant field such as a MBA.
- Experience writing grant proposals and reports for private foundations preferred.
- Knowledge of financial and accounting best practices, including Generally Accepted Accounting Principles (GAAP), and experience tracking grant expenditures and monitoring restricted revenue.
- Experience working on a team in a rapidly changing environment.
- Exceptional written, verbal, and interpersonal skills.
- Determined, resourceful, effective, and persistent problem-solver who is able to work well under pressure, exercise good judgement, and meet deadlines.
- Highly organized with the ability to organize multiple projects with overlapping timelines.
- Impeccable attention to detail.
- Proofreading and editing skills.
- Knowledge of 501(c)(3) fundraising approaches.
- Knowledge of InDesign and/or Adobe DC a plus.
Ideal candidates will also demonstrate the following characteristics:
- Demonstrated resourcefulness and good judgment
- Hands-on, leads by example
- Values diversity of thought, backgrounds, and perspectives
- Integrity/ethics beyond reproach
- Constantly seeking to apply best practices
- Willingness to work collaboratively and consider new ideas
- Commitment to the organization’s mission, financial stability, and success
To apply, please submit cover letter, résumé, and writing sample (preferably from a grant proposal or report, no more than 2 pages in length) to [email protected] with the subject line “Deputy Director of Finance & Operations – your last name.” Position is open until filled. No phone calls, please.
Equal Employment Opportunity
At The Hunt Institute, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation.