FHI 360 is currently recruiting for the position of Finance and Administration Director for a USAID/Kyrgyz Republic civic organizing program. This proposed five-year project will enable horizontal and vertical networks of individuals and organizations to advocate for and bring about change across issues that resonate with local communities and increase government responsiveness and accountability in the Kyrgyz Republic. Support will be tailored to donor requirements and defined project activities as stipulated in the solicitation.
The Finance and Operations Director will provide financial and administration oversight for all aspects of the project in accordance with USAID rules and regulations. Duties require broad conceptual judgment, initiative and ability to deal with a wide range of administration and finance issues. The Finance and Operations Director will be responsible for budget forecasting, expenditure tracking, and financial analysis, as well as grant and contract management; overseeing administrative, operational, and human resources functions; reviewing and approving recommendations for financial planning and control and key administrative decisions for organizational and local compliance requirements, in concert with senior management team; and selecting, evaluating performance, and developing capacity of finance and operations management personnel to ensure efficient project support. Her/his responsibilities include but are not limited to:
- Directs financial reporting for annual budget planning, pipeline analysis, audit reviews and assessments.
- Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
- Maintains weekly and monthly schedule of financial transactions and reporting according to organizational requirements.
- Oversees monthly and quarterly financial reporting to FHI 360 regional office and donor, as required.
- Oversees and directs the control of the budget and activities of the finance and grants analysts, and accountant.
- Reviews, provides input, and periodically updates operations, administrative, and financial office policy and protocols.
- Reviews and approves procurement requests and payment vouchers for purchasing of goods and services and for program activities, and assure that all disbursements or reimbursements are made in compliance with FHI 360 policy and applicable to donor rules and regulations.
- Serves as Security Focal Point (SFP); reviews security data and provides oversight and guidance in safety measures for all office staff in conjunction with Chief of Party.
- Oversees development of job descriptions and capacity building plans for finance and operational management positions and provides direct oversight to these personnel.
- Supervises finance, HR and administrative staff members of the office and encourages a collaborative, cohesive working environment.
- Reviews sub-awardee and contractor budgets for correctness and verifies that budgets conform to FHI 360 and donor regulations.
- Supervises review of sub-awardee financial reporting and fund disbursement.
- Provides administrative, financial, accounting and other technical assistance as required to FHI 360 staff and/or implementing agency staff.
- Assists with internal audits and implements recommendations resulting from audit process.
- Monitors deliverables of consultants performing operations or local approval tasks, as required.
- Supports Chief of Party with annual project budgeting, including sub-awardee budgeting, and as required during the project period.
- Manages workflow of finance and operations teams to ensure quality deliverables and adherence to deadlines.
- Performs other relevant duties as assigned by the Chief of Party.
- At least eight years providing financial management for donor-funded projects;
- Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations and international donor agencies;
- Solid experience using QuickBooks or other computer accounting software;
- Extensive knowledge of accounting principles and USAID rules and regulations;
- Proficiency in English, Russian and Kyrgyz required.
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