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Administrative Assistant - Editorial

This job is no longer available

The American Heart Association (AHA) has an excellent opportunity for an Administrative Assistant - Editorial in our Dallas, TX office (remote/home based is acceptable)

The Editorial Assistant works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners, including but not limited to correspondence with authors on page proofs and other manuscript details, logging in manuscripts, and so on.

Areas of Responsibility: 
  • Assist in all aspects of the publication process, including but not limited to checking in new submissions, facilitating peer review, preparing and sending author and reviewer communications.
  • Assist with responding to author queries, as well as requesting and collecting author paperwork.
  • Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required.
  • Develop and maintain working knowledge of department budget and conscience effort to contribute to budget goals of department.
  • Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.
  • Collaborate effectively with other OSO departments and AHA departments to meet departmental and organizational goals.
  • Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects.
  • Successfully complete multiple duties and projects while managing competing demands and priorities.
Educational Background: 
Bachelor’s degree in English, Communications, or related area of study or equivalent work experience.
  • Minimum six (6) months of related work experience.
  • Excellent written and oral communication skills.
  • Experience with Microsoft Office and Adobe Acrobat.
  • Project management knowledge.
  • Ability to work independently managing multiple projects and deadlines.
  • Attention to detail and strong organizational skills.

Here are some of the preferred skills we are looking for:

  • Publishing experience.
  • Copy editing and/or style editing experience.
  • Experience working in a nonprofit organization.

Organization Info

American Heart Association | American Stroke Association

Dallas, TX, United States
Annual Budget : 
More than $500M
About Us

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Nov 16 2019
Active Until: 
Dec 16 2019
Hiring Organization: 
American Heart Association | American Stroke Association