The Nature Conservancy in Louisiana is looking to hire an energetic and organized person to assist our team in its day-to-day functions. The Operations Coordinator will be responsible for a variety of operations and fundraising activities in support of the Louisiana program’s conservation goals. This job requires organization skills with continual attention to detail while juggling multiple competing tasks.
The Operations Coordinator will be responsible for performing multiple administrative functions related to the Louisiana chapter. They will be responsible for purchasing, central filing, mailroom operations, facility management, telecommunications (including answering the phone), and/or reception. They will play a vital role with finance tasks, including processing invoices for payment, depositing checks electronically, preparing reports and providing support in monitoring budgets. They will also be spending part of their time as part of a dynamic philanthropy team currently in our third year of a capital campaign. They may be responsible for various activities, including drafting correspondence and acknowledgements, assisting donors, processing and recording gifts, planning logistics of meetings, and updating donor information. They will use available fundraising management system and other resources to maintain, track, and research data, and to produce and review reports. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. The Coordinator may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program.
RESPONSIBILITIES AND SCOPE
- Perform duties under general supervision and established guidelines;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking;
- Serve as a team member for assigned projects; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- Strong organizational skills and attention to detail;
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
- Ability to write and edit written materials for use with program communications and special events;
- Database skills, including managing and tracking data, and producing reports;
- Excellent customer service skills and focus;
- Ability to use Microsoft Office products (Word, Excel, etc.);
- Experience, coursework, or other training in relevant field.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
The salary range for this job is $37,000 - $40,000, based on experience.