We have an excellent opportunity for a Development Coordinator in our Austin, TX office. If you are self-motivated, a team player, have experience in supporting a busy team and excel at planning, organization and database management, we want to hear from you! The primary responsibilities of this role include providing senior level support to the Executive Director, executing complex administrative support/technical program assistance work. The position provides administrative and systems database support, as well as assisting with event logistics. Includes managing data in three databases, managing event prep and logistics on overlapping timelines. This position interfaces with both staff and external donors and volunteers regularly, so a customer-service mindset is a must.
The successful candidate will have a high level of analytical ability, multi-tasked manner of thinking, self-motivated and directed, and possess excellent administrative skills. He or she will have integrity, high motivation, proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHA’s annual business plan. The Development Coordinator works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Key responsibilities include detailed project/event management, customer service, administrative and clerical support, data management and reporting, basic graphic design, and event website management.
- Input and maintain high-quality, accurate data in systems including Blackbaud Luminate, Greater Giving, and Microsoft Dynamics. Data includes information regarding prospective and existing donors, event participants, financial transactions, auction items, and more.
- Provides administrative support to Executive Director.
- Works with Executive Director to ensure timely stewardship and follow up needs are met for key donors, board members and committee members.
- Maintains an orderly filing system for correspondence and other documents.
- Maintains accurate information relevant to internal meetings, committee meetings and events.
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
- Manage check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash. Compose and send donor acknowledgments. Assist directors in collecting any unpaid funds pledged by donors.
- Assist with Accounts Receivable and Accounts Payable tasks as needed, such as processing cash/check payments, sponsorship agreements, and vendor invoices.
- Maintain event websites.
- Help directors with miscellaneous administrative or clerical needs, such as compiling reports and presentations for strategy meetings, reserving travel, etc.
- Working independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
- Coordinates Board and key monthly committee meetings.
- Maintains board contact information lists and manages communication between board and Executive Director.
- Other duties as assigned
- 2 years of experience with meeting and event planning.
- 2 years of experience working with donors and volunteers preferred.
- 2 years of experience with non-profit organizations preferred.
- Excellent oral and written communication skills.
- Proven ability in working and making decisions quickly and independently with little to no direct supervision.
- Ability to work in a team environment and interact with all levels of AHA staff, volunteers and the public.
- Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
- Proven organizational skills, detail-oriented and experience handling sensitive and confidential information.
- Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.
- Ability to lift 20lbs from ground to waist level with or without reasonable
- Must have intermediate to advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations andAdvanced knowledge and skill with these programs is preferred. These skills are subject to testing.