We have an exciting opportunity for a Talent Acquisition Coordinator as part of the Human Resources team for the SouthWest region of the American Heart Association (AHA). The Coordinator partners with AHA staff to support the Talent Acquisition function in the sourcing, hiring and onboarding of all staff for the SouthWest states of AR, CO, NM, OK, TX & WY.
Areas of Responsibility:
- Main HR contact for Business Technology for all new hire equipment set up to ensure on time arrival, email account set up and appropriate trainings are scheduled timely. Troubleshooting when necessary.
- Main HR contact for temporary employees on AHA payroll (sourcing, hiring, onboarding and offboarding) for the SouthWest. Partners with National Center (NC) and information technology (BT at AHA) for the onboarding of volunteers.
- Back up for Recruiters in job description development with hiring managers, position approvals, sourcing, screening and communicating with applicants, sending on demand videos (RIVS system), personality and skills assessments (Assess and eSkill’s systems) and coordinating interview schedules when needed.
- Facilitate the sourcing, hiring, onboarding and offboarding of the Youth Market Coordinators annual program. These are temporary employees located throughout AR, CO, NM, OK, TX & WY.
- Reporting responsibilities for Talent Acquisition function. This includes but is not limited to, weekly/monthly/annual open position reports and summaries, retention, diversity, time to fill, acceptance and completion rates, performance management for succession planning and ad hoc reports as needed utilizing Workday (HRIS), iCIMS (ATS) and heavy use of Excel.
- Subject Matter Expert (SME) for all things reference checks. Vendor interactions (Outmatch), problem solving, candidate and hiring manager communications in partnership with NC while maintaining the highest level of confidentiality.
- Subject Matter Expert (SME) for all things background checks. Gaining approval from Sr. Director, TA/TM when there are questionable results. Vendor interactions, problem solving, candidate communications with recruiters and candidate in partnership with NC while maintaining the highest level of confidentiality.
- Inventory for all Employment related marketing materials. Brochures, signs, fliers, cards, inserts for programming, pens or any related swag for event or specific referral advertisement requests. Partnership with local SouthWest and NC marketing teams for consistency, up to date logo’s, mission, EEO, Textio optimization for language, graphics, hyperlinks if social media/electronic needs and photo’s for regular optimization of all available tools.
- Maintain up to date Temp & Search firm agency database. To include but not limited to – location contact information, history, specialty, hourly bill rates history & current, conversion fees, search fees, quality history, etc. While AHA does not hire temporary staff from agencies often, this role will serve as the main contact for those requests when needed and partner with Hiring Managers and our National Center (NC) to ensure the effective use of ROI for the SouthWest locations.
- Maintain up to date Advertising database for sources that do not filter from our Applicant Tracking System (ATS), iCIMS. To include but not limited to – location specific sourcing – ROI, costs, time, if resume access provided access. If membership needed to decrease costs, who is AHA member with username and password for all sources. AFP chapters for each location, with AHA member. AFP, calendar of events locally where we could advertise or participate – print or electronic.
- Social Media – partner with Comms teams locally across the SouthWest & NC to ensure positions get posted locally on Facebook, Twitter, Instagram, Snapchat, etc. Local career site advertisement regularly for markets.
- Maintain up to date Job/Career Fairs database. To include but not limited to – Upcoming events in our major metro markets. All Veteran/Military events, Diversity events, sales/fundraising events. Dates, Times, costs, material required, average attendance, interviews on site or no, how many staff needed, location and any history of success. Partnership with NC recruitment team to ensure maximization of resources.
- Glassdoor and Indeed Campaign lead for feedback solicitation with candidates and staff for the SouthWest. This includes requests for completion from candidates, employees and reporting feedback.
- Maintain electronic and hard employment files as needed.
- Assist with annual awards ceremony for the SouthWest, creating certificates and shipping awards to offices.
- Other duties as assigned by supervisor.
Educational Background:
Bachelor’s Degree in business or HR Management is preferred. PHR/SPHR and/or SHRM-CP, SHRM-SCP certification is a plus!
Skills/Experience:
- 2 years of related experience in a fast-paced environment.
- Strong knowledge of basic business principles of ROI, Marketing/Communications, Sales, Management, IT, Finance/Accounting/Statistics/Budgets, Planning/Organization and utilization of technology resources.
- Ability to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Ability to compile and use data, analytics and learn and adapt to new software.
- Ability to work effectively with a virtual team.
- Demonstrated ability to deliver clear and direct support to all levels of staff and leadership.
- Ability to assure compliance with federal and state regulations affecting all human resource activities and to collaborate with National Center Human Resource department as appropriate.
- Excellent knowledge of MS Office products is preferred. Outlook, Word, Excel and PowerPoint intermediate experience required. (MS Office Skills are subject to testing.
- Skype business experience in day to day communications and interviewing a plus.
- Strong technical skills with social media, internet and all sourcing.
- Strong nose for talent and proactive outreach.
- Excellent and professional verbal and written communications for email, letters, text, social media, phone, video and face to face interactions. Excellent time management skills.
- Successful sales experience, ability to network, innovate and implement is a plus!
- Ability to establish trust and build relationships quickly while maintaining the highest level of confidentiality.
- Strong self-awareness and ability/willingness to learn.
- Interest in a career path towards being a Talent Acquisition Specialist, In-Houst Recruiter and/or Manager.
- Ability to work nights and weekends when needed.
- Must have the ability to lift at least 20 lbs. from the ground to waist level with or without reasonable accommodation.
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 18 2019
Active Until:
Oct 18 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit