Habitat for Humanity (HFHI) is currently seeking a experienced professional to serve as an Intermediate Accountant with our Finance team. Reporting to the Manager, General Ledger Accounting, the Intermediate Accountant is responsible for working with the direct marketing (DM) team to manage purchasing and accounting functions including purchase orders, invoices, approvals for ATP's (authorization to proceed with providing services), accruals, pre-paid postage, affiliate payment requests, processing of purchasing card payment requests and financial review. Additionally, this position will be responsible fully understanding the details and expense flow of the DM budget and applying GAAP to it and ensuring all of the accounting related requirements of DM are handled effectively and in a timely manner. This position will also work to streamline processes to increase efficiencies with this body of work as well as securing approvals from DM budget owners, ensuring general ledger coding is correct, working with the DM department on documentation for purchase orders, communicating with DM vendors regarding inquiries about payments and ATP's and verifying invoices are current on monthly vendor statements. This position will be located in our Administrative Headquarters in Atlanta, Georgia.
- Collaborate with DM team to create and secure all necessary documents for purchase orders, meeting with DM budget owners to determine which vendors require purchase orders, creating requisition forms, preparing memos for senior management or the board to approve, securing contract approvals and RFP (request for proposal) documentation from DM team and uploading documents into accounting software
- Code and route all invoices and ATP's (authorization to proceed) to DM team for approval, forwarding invoice approvals to accounts payable and ATP approvals to vendors in a timely manner, verifying invoices are current on vendor monthly statements, responding to vendor inquiries regarding invoice payments, managing reallocations within accounting tool at year-end as necessary and providing monthly report of invoices paid to DM team
- Prepare accruals and pre-paid postage documentation on a monthly basis and secure approval from DM team verifying invoices paid or posted, producing spreadsheet for review by DM budget owners and submitting final documentation to appropriate accounting staff
- Process affiliate payment requests for family stories and photos including securing good standing from Communications, processing purchasing card payments for the digital DM team and processing payment requests from list manager
- Work with Sr. Director of Donor Development to respond to questions from monthly financial review, streamlining processes and effectively working with the DM team on accounting and purchasing functions
- 3 years experience working with accounting systems and sub-ledgers
- Experience entering & reviewing journal entries and performing account reconciliations/analysis
- Experience analyzing/resolving issues with minimal supervision and communicating appropriate issues to manager
- Experience collaborating with other departments to resolve issues
- Proficient in the use of Excel, Word, Access
- Ability to respond appropriately to questions/concerns regarding accounting processes/procedures/GAAP/Policy
- Ability to evaluate processes to improve efficiency/controls
- Commitment to meeting deadlines
- Excellent communication and listening skills
- Great work ethic and attention to detail